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Posted by on Mar 25, 2013 in Organization Ideas | 3 comments

How to Get Organized for Tax Time

While there are many areas of your life that can survive sans organization, this time of year isn’t one of them – it’s time to get organized for tax time!

Without a strategic approach to completing your taxes, the entire process can get so overwhelming that you may feel inclined to throw in the towel and scrap the whole thing.

Since that’s not really an option for most of us, we’ve compiled a list of our favorite ways to get motivated and stay organized this tax season.

Do 10 minutes of taxes

Even when working with a tax professional, you still may be facing hours upon hours of organization – calculating finances, tallying expenses, and scouring bank statements for potentially lucrative write offs.

No wonder people dread doing their taxes! It’s like finals weeks during undergrad and then some.

In order to get organized for tax time, break up the giant project into tiny, digestible chunks of time. Set the timer on your phone for no more than 10 minutes (or less if you’re really unmotivated!) During that time, do as much as you can. If you end up staring at a big pile of receipts for 10 minutes, that totally counts (but wait a second – throw those receipts in your Magic Envelope and be done with it!).

Chances are that you’ll end up doing more than 10 minutes. Getting started is the hardest part, and once you’re in the zone, productivity will flow like Diet Coke in the break room.

Make a list

For small business owners, a big part of what it means to get organized for tax time is attending to the dozens of moving parts that make up your taxes.

Creating an uber-specific list of what you need to do is a great way to make the project more manageable.

Instead of listing “write-offs, income, expenses,” dig deeper:

“Travel write-offs from Phoenix: Check bank statements and Shoeboxed receipts, email Larry for a copy of receipt from dinner, don’t forget to include bellhop gratuity.”

With a specific list, half of your work is already done because you’ve created a strategic plan that will guide you as you go. And is there anything more satisfying making a list and checking things off? (Ok, we’re organization geeks, we admit it.)

Export everything!

One of the easiest way to to get organized for tax time is to get friendly with your cloud-based application’s export feature.

Whether you’re utilizing Shoeboxed, FreshBooks, Elance or PayPal, you can export the previous year’s activity to speed up the time it takes to do your taxes.

In your Shoeboxed account, you can select the “Export all” option to create a detailed Excel spreadsheet, export to accounting programs like QuickBooks or Wave, and even create a PDF report with receipt images.

Exporting is half the tax battle! With a single click you can cut down on hours of tallying time.

What are your top three ways to get organized for tax time?

photo credit: www.wannanetwork.com

Meet Emily Farrar


At Shoeboxed, Emily focuses on keeping our users happy and engaged. She is a graduate of UNC-Chapel Hill with a degree in Public Relations and an avid Tar Heels fan. She enjoys traveling, staying active and spending time with her six-year-old Maltese, Madam.

  • http://www.facebook.com/karen.b.schroeder.9 Karen Beitzinger Schroeder

    Great ideas. Is the red and white organized sign supposed to be misspelled?

  • Emily Farrar

    Hi Karen! Yes, it is supposed to be misspelled. We thought it was humorous — a play on not being organized and therefore misspelling the word.

  • Emily at Shoeboxed

    Hi Karen,
    The sign is supposed to be humorous, as in “I’m so disorganized I can’t even spell the word organized!” But thanks for catching that!

    Stay Organized,
    Emily