Top 10 Ways to Go Paperless in 2016
Small business innovators and environmental activists are predicting 2016 to be the greenest year ever. That’s because it’s never been easier to go paperless, and save time, money, and trees while you’re at it.
Here are quick, easy, cost-effective changes you can make to eliminate paper clutter and positively impact the planet in 2016.
1. Just Say No to Shopping Bags
Bring your own reusable shopping bags everywhere you go – from Trader Joe’s and Whole Foods to CVS and Target. If you have paper bags at home, you can use them again or donate them back to the store.
2. Scan Your Receipts
Remove receipt clutter from your home and office by scanning your receipts to your Shoeboxed account. It’s easy to digitize stacks of receipts using a desktop scanner, or individual receipts using your smartphone. (See #7 if the mere thought of scanning all of your paper clutter makes you feel like crying).
3. Sign up for Paperless Billing
Make sure you select the paperless billing option for every bill you pay, and consider going paperless for your company payroll too.
4. Send Paperless Faxes
In 2016, sending faxes no longer requires a fax machine. Use a service like HelloFax to send and receive faxes right from your computer – no printing, no paper, and no annoying dial tone!
5. Save to PDF
Wait – there’s no need to print that PDF, even if it needs to be edited by multiple team members. Save a tree and use an app like Nitro instead, which allows you to edit PDFs and convert them to other document types.
6. Trade Post-Its for Whiteboards
Sticky notes are one of the most annoying forms of paper clutter. They’re easily lost and make your office look like a kindergartener’s (not to mention the wasted environmental resources). Try erasable whiteboards instead to jot down ideas, to-do’s, and meetings.
7. Use the Magic Envelope
If the thought of scanning your receipts makes you weepy, let us do the heavy lifting for you. Just dump your paper receipts and other documents into the Shoeboxed Magic Envelope, and drop the envelope in the mail. When your docs arrive at Shoeboxed headquarters, we’ll scan and upload everything to your Shoeboxed account, giving you a completely fresh, paperless start to 2016.
8. Work in Google Drive
Enjoy paperless collaboration with team members by working in Google Drive. Easily add comments, make edits, view all saved versions of the document, and work together in real time.
9. eSign your Documents
Rare is the occasion nowadays where you need to “print, sign, and scan” anything. Since your electronic signature is legally binding, it’s far more eco-friendly and cost- effective to eSign all documents using a service like HelloSign.
10. Use Email Marketing Campaigns
Direct mail campaigns are expensive and time-consuming, and the results can be difficult to track. Send a paperless email campaign instead and get instant marketing data. You can also reward customers with virtual coupons and electronic discounts, both of which can be redeemed sans paper via the user’s smartphone.
How will you go paperless this year?