Going paperless is now simpler than ever, thanks to a multitude of apps and amazing software innovations! Although making that switch can feel overwhelming and like a tremendous task, in the long run, it can help save money, improve productivity, and help you get organized efficiently. 

Whether you’re a solopreneur, freelancer, or small business owner, a paperless work environment saves time and money, helps you get organized, and contributes significantly to protecting the environment. To help you out, we’ve rounded up the best apps for going paperless.

The 10 best apps for going paperless

1. Notion

One of the best apps for going paperless is Notion. Their tagline is “We’re more than a doc. Or a table. Customize Notion to work the way you do”—and it delivers just that. It is one of the best tools for note-taking and building workspaces across different teams. And it’s designed for collaboration, whether note taking, assigning tasks, or building a knowledge base. 

The best thing about Notion is that it is free to use, with no limitations. You can do so much with this tool! For instance, you can create unlimited notes, sign in across multiple devices, and store different files with no restrictions (although free users are capped at a 5MB upload limit). Notes are updated in real-time across all devices, so you don’t have to worry about missing a thing! A huge plus is that every note is flexible, and you can easily access multiple templates to suit your needs.

Although Notion is currently only available online and does not support offline capabilities, this should not be considered a drawback. 

The Most Powerful Productivity App I Use – Notion by Thomas Frank

2. Monday.com

Staying on top of projects and keeping your team organized without piles and piles of documents, planners, and post-its just got easy with Monday.com. According to Forbes, it is not only one of the best apps for going paperless but among the top project management tools available today. 

Whether you’re a freelancer or setting up a business, good project management software is essential to keeping everything organized, especially in planning, assigning, and monitoring tasks. With Monday.com, you get an overview of your projects, keep on track with your timelines, have reports at the tip of your fingers, and have fully customizable templates, integrations, and intuitive automation. 

It is a comprehensive tool, and even though some of its key features are only accessible through their paid memberships, it’s still a good price to pay for the amount of money you’ll save by going paperless!

Everything you can do with monday.com, by Monday.com

3. SignTime

Dealing with contracts and agreements is all part of managing a business. And is an essential aspect of managing new business relationships, strengthening current ones, or finalizing transactions. Contracts make the deal official, which is why keeping these documents safe for your records is important. This process can often be time-consuming, costly, and hard to manage, but with SignTime—going paperless is easy.

SignTime is an all-in-one contract management system where you can write, send, e-sign, and store all your contracts. It will not just save you time dealing with the back and forth, but it will also save you money by saving on paper, ink, and valuable storage space! They also have templates so you don’t need to build contracts from scratch. All that’s left for you to do is edit and send for signatures. You don’t have to worry about how to organize paperless files because you can manage them through SignTime’s folders. No more sorting through endless file cabinets!

4. Quickbooks

Keeping track of your financial transactions does not have to be overwhelming. Gone are the days of manually logging entries in your accounting books, sending out invoices, and organizing numerous sheets of statements. Today, it can all be cloud-based and completely paperless by using Quickbooks! 

Quickbooks is one of the paperless accounts payable tools that accountants use because of its effectiveness and price! You can even integrate it with several applications to make your business more seamless. There are many available plans that can fit a budget of any size, whether you’re an accountant or a small business. They even offer a 30-day free trial to help you get started. 

QuickBooks Online: The Complete Tutorial by Hector Garcia CPA

5. Evernote

Yes, it is another note-taking app, but no, it is so much more than that! Evernote has been a time-tested solution for taking notes, but one of the best features is their Web Clipper, where a user can take screenshots of blogs ad-free. Their text-to-search function is invaluable when looking for a specific term or phrase in documents, pdfs, and even images. You can also record audio files and scan documents directly on the app! It saves time and is completely paperless. And what’s even better is that you can access Evernote from anywhere—as it works on almost every computer, tablet, and mobile device.

The best part is the app is completely free. They offer Premium or Professional subscriptions for additional storage, AI, and integrations.

You can read how Abby used Evernote as her digital filing cabinet to go paperless in 2022. 

6. Kindle Unlimited

Our list of the best apps for going paperless would not be complete without mentioning Kindle. Switching from paperback books to digital ebooks is one of the best ways to go paperless! You can download the Kindle app, which you can use across your devices. Say goodbye to piles of books collecting dust on your bookshelf and have your entire book collection in the palm of your hand with a Kindle. 

Is Kindle Unlimited Worth it? | 2022 Review by Faiz Aly

7. Nitro

How can you ever expect to go paperless with those pesky PDF files still lurking around? When converting PDFs to other types of files to make changes, you may have to print, copy, and even—yikes!—get out the White Out.

Nitro lets you edit PDF files as if they were Word documents. You can easily convert them into the file format of your choice, add new content, make revisions, and even create spreadsheets.

Nitro Pro: Overview by Nitro Software

8. Shoeboxed

Shoeboxed is the fastest way to turn a pile of paper clutter into digital, organized data. You can submit documents via email or by using the Shoeboxed app. Additionally, you can send in receipts to have them scanned for you via their famous Magic Envelopes. Then sit back and watch as your documents are consolidated into one searchable online database.

You can also export your data from Shoeboxed to several other tools and programs you already use, like Evernote, QuickBooks Online, and more.

Let Shoeboxed Organize Your Paper Clutter

You might also like: The Ultimate Receipt Organization & Management Resource

9. Mint by Intuit

A good way to go paperless is by signing up for paperless statements for your bills. You don’t have to worry about missing paying your bills—because you can easily manage all your accounts in one place, including cash flow, budgets, and even negotiate bills in one app. 

Mint will help you save tons of time—and paper—and keep that dreaded mail drawer mess-free!

Mint Budgeting App Review 2022 (UPDATED Features) by Ryan McGregor

10. Sync.com

Last but not least, for those who want to store their files in the cloud, Sync.com is a great option to help you go paperless. Get everything seamlessly connected through Sync. It’s safe and secure, and it allows you to access all your files at any time. You don’t have to worry about losing your files as they are backed up in real time. Going paperless with Sync.com will give you peace of mind. 

Sync.com Review 2020: The Best Encrypted Cloud Storage? by Cloudwards

Frequently asked questions: Best apps for going paperless

What are digital filing systems?

A digital filing system stores files in folders on your computer or on the cloud, replacing traditional filing cabinets and physical sorting methods.

What are examples of digital filing systems?

Shoeboxed is a digital filing system for receipts.
Google Drive is an all-purpose filing system for digital documents.
Apple Photos is a digital filing system for photos.

In closing

Phew! Way to go, paperless young pioneer.

Thanks to paperless productivity apps and organization hacks, the best part is that going completely paperless is utterly painless. You’ll start to wonder how you managed to get anything done during the dark ages of paper. By implementing these cutting-edge services, you’re leading the way in the small business green movement, saving your startup tons of cash, and finding more and more time to enjoy the things you love.

Originally published on May 22, 2013. Updated on September 2, 2022.

About Shoeboxed!

Shoeboxed is a receipt scanning service that supports multiple methods for receipt capture: send, scan, upload, forward, and more!

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad, and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed.

Try Shoeboxed today!