3 Energy Draining Tasks to Systemize If You Want More Time to Wow Your Customers

Running a small business can be brain draining when you have a larger retail store to contend with in your community. Needless to say, cutting down on repetitive tasks that cause you a lot of stress while you focus your time and energy on satisfying existing and new customers isn’t always easy. In this post, Owen McGab Enaohwo from SweetProcess shares with us his three top methods for systemizing your small business or Mom & Pop shop.

This post is brought to you by SweetProcess. SweetProcess allows you to quickly and easily systemize procedures for repetitive tasks in your business so that your employees know what to do and so you can focus on growing your company!

Running a small business can be brain draining when you have a larger retail store to contend with in your community. Needless to say, cutting down on repetitive tasks that cause you a lot of stress while you focus your time and energy on satisfying existing and new customers isn’t always easy.

We’ve put together a list of three time wasting tasks that can and should be systemized.  

1. Reduce Time Spent On Scanning By Digitalizing Important Documents  

With a filled-to-the-brim filling cabinet and an already paper-flooded work table, scanning them yourself just doesn’t work! Your best bet would be to get the work done by others.

Shoeboxed prepaid envelopes help you get this work done. Each month, you can simply fill the envelopes with bills, receipts and other documents and mail it to them. Once your documents are safely received, the Shoeboxed team will scan, digitalize and turn them into useful data for you. This system also works for when you have multi-page documents.

The best part is that you don’t need to waste any more time in front of a scanner. All of your documents are digitalized into an accessible archive. To make life easier for you, there’s also the option of completely shredding and recycling your paper through your Shoeboxed account. That’s a complete paperless lifestyle!

2. Eliminate Headaches from Calculations by Automating Your Expense Reporting With Bench

Trying to calculate your expenses will leave you with little to no willpower left for innovations.

Shoeboxed works with Bench to make your accounting scary easy. With Bench, Shoeboxed is connected with your bank to reconcile expenses and prepare tax-friendly financial statements.

You don’t need to make one single calculation, as the collaboration of these two apps does everything for you. You never have to categorize receipts or reconcile any expenses. There is absolutely no guesswork, and you don’t have to go through the stress of cross-checking each report because you’ll be able to see an image of the relevant document alongside each transaction. That’s enough proof, don’t you think?

3. Satisfy More Customers by Building a Procedure Checklist for Fulfilling Orders with SweetProcess

SweetProcess helps you systemize your business so you stop doing it all by yourself. Acknowledging orders is a repetitive task and with SweetProcess, you can easily document how those repetitive tasks get done. All you have to do is to create a procedure, share it with a teammate, and keep track as assigned tasks get done correctly.

SweetProcess helps you guarantee quality, even before the task is complete. The procedures are easy to follow, so errors in quality are reduced. This way, you can add more value to your business using well-documented Standard Operating Procedures and then ultimately free up your time.

Take action: If you are tired of doing all the tasks required for your mom and pop shop to function all by yourself, then use SweetProcess to document procedures and create checklists for all those repetitive tasks so that your employees would exactly how to fulfill order correctly.

Please share any processes that you systemize with us in the comments section below!

Author: Michael Hourigan

Often referred to as "the longest standing intern at Shoeboxed," Michael is a native North Carolinian who graduated from UNC-Chapel Hill. He is an avid golfer, skier and novice bird watcher. When he is not developing marketing campaigns, Michael enjoys binge watching WWII documentaries on Netflix.