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Posted by on Jun 5, 2013 in Organization Ideas | 0 comments

How to Finally (and Permanently) Go Paperless!

How to Finally (and Permanently) Go Paperless!

go-paperless-5Get in the habit: 11 easy tips for staying clutter-free

Once you’ve scanned your piles of paper and utilized the Shoeboxed Magic Envelope, it’s time to up your game.

Going paperless is all about taking a few minutes every day to clear your workspace of clutter.

1. Keep your apps updated so that you can always track expenses and receipts while you’re on the go.

2. Make it a goal to enter and leave the office each day without any paper in your pockets or purse.

3. If you’re feeling lazy or don’t have time to snap a photo of your receipt, toss it in the Magic Envelope and let Shoeboxed do the work.

4. Replace sticky notes and pens with whiteboards and erasable markers.

5. Have an interoffice contest to see who you use the least paper per quarter.

6. Forget printing documents altogether, and hold collaborative work sessions using Google Drive. You’ll be able to chat and make changes with coworkers and clients in real time. Drive also saves every version of the document as you work, ensuring that you’ll always be able to revert back to previous changes.

7. Move the paperless party into every area of the office. Instead of paper towels, stock each bathroom with cloth towels and reusable supplies. You can even encourage your employees to bring their own kitchen towels from home for use in shared areas like the break room.

8. Make sure your office is added to the national do-not-mail list and “just say no” to junk mail!

9. If you’ve signed up for paperless billing or electronic statements from your bank or credit card company, chances are that you’re still getting paper statements in the mail. (You know, the ones that say “This is not a bill!”.)

Take an hour or two and log in to all of your financial accounts and request to go paperless – all the way paperless!

10. Don’t print that PDF! It is possible to edit and make changes to PDF files right from your computer. Nitro lets you create PDFs, convert them to other file formats, and even makes changes to these previously-unchangeable files.

11. If you have a waiting area at your office, recycle those magazines and newspapers and replace them with tablets and eReaders.

Home delivery of the NY Times ranges from $800-$1000/year, while a new Kindle costs just $69. Add on the cost of a digital subscription and you’re still savings hundreds of dollars, plus you’ll have the most high-tech waiting room ever.

When you go paperless, you’re not just saving money and increasing efficiency throughout your small business. You’re making a huge impact on the environment as well.

North Americans consume more paper per person each year than any other area on the planet. The average American creates 500 pounds of paper waste every year – multiple that number by every person in your office, and it’s clear how going paperless is a fantastic way to reduce the carbon footprint of your small business.

References

1. Forest Ethics

2. Paperless Coalition

photo credits: www.bcbsil.com, www.scholastic.com, www.incrementum.us.com, www.qls.com

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