How to Organize your Business Tax Write Offs While Traveling

photo credit: epicatravel.com

When you’re traveling for work, you’ve already got a lot on your mind and your plate. In addition to getting to the airport (which is a total pain in like, every city, right? Why is that?), you have to pray your boss or assistant booked you in business class, sigh exasperatedly when you find out they haven’t, attempt to get some work done (yeah, right) on the plane, juggle shuttles and/or rental cars, check in to your hotel…all that madness, and you haven’t even begun the conference/meeting/event that’s brought you to wherever you’re traveling! How’s a savvy business traveler supposed to keep track of all the juicy business tax write offs you know you’re missing out on?

Luckily, it’s become increasingly easy to keep track of business tax write offs while you’re on the go. Gone are the days of missing out on valuable returns simply because you don’t have time to track and organize everything while you’re traveling. You also don’t have to lag behind your travel companions and business associates by staying back in the hotel room, shuffling receipts around and tracking expenses on an Excel spreadsheet. With Shoeboxed.com’s smartphone app, one click automatically captures, saves, and organizes all of your business tax write offs in your Shoeboxed account. Not only will you save time while traveling, you’ll be free of the anxiety of coming home with a briefcase-full of receipts to deal with.

Any business trip is chock full of legitimate business tax write offs, many of which are constantly overlooked for small business owners. First of all, make sure you’re not already being reimbursed by your company for things like airfare and your hotel room – the IRS doesn’t like double dipping! If, as the owner of your own company, things like plane tickets and hotel stays are coming out of your own pocket, they are deductible. If you have several employees or other business associates traveling with you, their expenses count as business tax write offs as well, as long as they’re not friends or family (If you do have a family member that’s also an employee, that’s fine).

Use the Shoeboxed app to scan receipts for the small expenses you incur while traveling, too. Things like dry cleaning, entertainment, meals, snacks, using the hotel’s business center, and the cost of staying over an extra night in order to get a better deal on airfare are all deductible. Phone calls made to clients or potential clients are deductible too, and are easily recordable by scanning your hotel bill into your Shoeboxed account. Don’t forget to snap a picture of your receipts from tolls, gas stations, taxi cabs, and keep track of your mileage once you’ve arrived at your destination.

Business tax write offs are no longer time consuming, impossible to track, or a huge headache waiting for you when you get home from traveling. With Shoeboxed.com, every deductible penny spent while traveling for business is automatically organized in your Shoeboxed account, which is accessible from anywhere you are. So go ahead – take that business trip, and concentrate on what’s really important: the hotel’s post-conference Happy Hour. Wait…I mean the conference itself. Really.

What’s your absolute favorite business tax write off?

What business tax write off surprised you most to learn about?

Author: Emily Farrar

At Shoeboxed, Emily focuses on keeping our users happy and engaged. She is a graduate of UNC-Chapel Hill with a degree in Public Relations and an avid Tar Heels fan. She enjoys traveling, staying active and spending time with her six-year-old Maltese, Madam.