Learning Small Business Management Is Not Difficult At All! You Just Need These Tips!

What are your main challenges in managing your business? Why is it challenging for you? 

Do you feel equipped with all the skills needed for managing a successful business? 

Being a business owner in a crowded business environment today is not ideal. However, with the development of SaaS software and global internet connectivity, you can bring your business to the next level. 

Most importantly, having the right tool and skills to manage your small business is the best way to begin! 

What is small business management? 

Small business management includes adjusting and harmonizing all facets of a small business. 

The process involves the following major items: 

  • Employee management
  • Supply management 
  • Financial management 
  • Operation directing 

Why is small business management important? 

The main reasons why having a good management system is crucial involve the business’ productivity and performance, growth and revenue. 

1. Increase productivity and performance. 

Business management directly impacts employee productivity and performance. 

According to Stanford Business, research data reveals that management practices account for 20% of variation in productivity among certain firms. The study recommends businesses to improve their local business environment and qualified managerial teams. 

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2. Establish a strong foundation for company growth.

A small business manager is frequently one of the company’s earliest managers (if not the first manager). And if this person does a good job and continues with the company as it grows, they will be a wealth of information for future employees.

This person will learn a lot during their time as a manager, from product development history to corporate dynamics and politics to a holistic vision for the future, and they will be a critical element in the company’s growth goals.

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What are the most essential skills for running a small business?

1. Transparency and clear communication.

The best benefit that transparent and clear communication brings to the organization is the enhancement of collaboration between teams and members. 

Some of the most effective ways to embrace the transparent communication consist of: 

  • Be open about your values. 
  • Provide an open and clear communication channel with apps and tools. 
  • Update members with real-time news. 
  • Explain why you can’t share non-sharable information. 
  • Show vulnerability to build trust. 

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2. Effective management skills.

Being an effective manager means that you are able to supervise employees, maintain a positive work environment and assure that every area of the department or team is operating efficiently and cohesively. 

To do this, you will need to acquire some management skills that are useful tools to boost your best performance. 

  • Communication skills 
  • Time management skills 
  • Problem solving skills 
  • Ability to give and receive feedback 
  • Emotional intelligence 
  • Interpersonal skills 
  • Ability to motivate 

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3. Attention to detail.

Attention to detail is a critical skill for a manager as it helps to reduce the chance of mistakes and enhance the quality of work. 

To tune in on the ability to pay attention to details, increasing the following skills is the way to go: 

  • Active listening skills 
  • Organizational skills
  • Analytical thinking skills
  • Observational skills 

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Best management practices exemplified by 3 small businesses 

1. Provide great customer service – Freshbook. 

Freshbook displays how their customers adore the services by highlighting customer stories on using Freshbook’s useful tools in running their businesses. 

Small business owners prefer using Freshbook as their go-to accounting tool as it provides a well-rounded and intuitive double-entry accounting experience with the tools that are suitable. 

  • Invoice clients.
  • Record and track expenses.
  • Track time.
  • Manage a project.
  • Make client estimates.
  • Record payments.
  • Utilize double-entry accounting.
  • Produce reports.

2. Highlight your strengths – CoSchedule. 

CoSchedule is a popular SaaS content and social media planning and organizational tool which emphasizes their ability to solve customers’ problems. 

CoSchedule is great for more than just content planning, as it supports your business to organize and improve the content with headline analyzers, and stay on top of social media calendars. 

3. Be creative – Slack. 

Slack is famous for being one of the most used communication tools for teams. 

Slack has been looking for a way to improve the customer experience and business by discovering their needs and delivering the solution in a compelling way. 

Slack shows that customers can use it for all-type communications: 

  • Text messaging 
  • Files transferring 
  • Direct and private channels 
  • Group call and video meetings 
  • Reminder and mentioning 
  • Follow up notifications 


About Shoeboxed

Shoeboxed is a receipt management application that turns your receipts and business documents into a digital format in just one click by taking a picture straight from your smartphone or scanning a pdf. It automatically extracts, categorizes, and human-verifies important data from your receipts so that you can go over and check your records anytime with ease. Shoeboxed ensures you will always have your receipts securely stored and ready for tax purposes.

Access your Shoeboxed account from your web browser or smartphone app. Stay audit-ready with Shoeboxed for FREE now!

‘The IRS Lost My Tax Return’: What You Should Do To Get Your Refund Money Back

Yes, it’s no joke that the IRS can lose your tax return. 

If you have completed your tax return and sent it to the IRS, but they then say they never received it — don’t panic. We’re here to help you, and remember, you’re not the only one caught up in this frustrating and worrying situation. 

We all know it’s not your fault, but this is Uncle Sam we’re dealing with, so keep reading to learn how to fix this problem and claim your refund back.

What should I do if the IRS lost my tax return? 

If you got a notice from the IRS saying that they never received your tax return (they most likely did receive it and lost it in the system), respond and do what they request you to do ASAP. They will likely ask you to resend a signed copy of your tax return. 

In case the IRS didn’t contact you, what you should do next depends on the original method you opted to file your tax return.

  • If you e-filed your tax return:

Whether you filed your tax return directly on the IRS website or through a third-party tax company or service like TurboTax or H&R Block, log into the account that you used to file your tax and check the status of your return. 

  • If your return was rejected: you would need to either correct the issues causing the rejections and e-file your return again or file the return by mail.
  • If the return was accepted: find and write down your declaration control number (DCN). It is a 14-digit number that is given to each tax return. Then contact the IRS at 800-829-1040 and tell them your DCN and the date you e-filed.

BONUS TIP: How to call the IRS 

To contact the IRS, dial 800-829-1040 between 7 a.m. and 7 p.m. local time, Monday to Friday. 

After choosing your language (press 1 for English), do NOT choose option 1, “Refund,” otherwise, you’ll be directed to an automated phone line. Instead, press 2 for “Personal Income Tax.” Then, press 1 for “Form, Tax History, or Payment,” ? press 3 “for all other questions,” ? press 2 “for all other questions.”  

After that, you should be connected with an agent.

  • If you sent your tax return by post:

If you mailed your return, print another copy and re-mail it to the IRS. Any copies of Forms W-2 for the return should be attached. If you paid the tax you owed, include a copy of your canceled check and confirmation of processed payment 

Sometimes, you may need to prove that you did put your return in the mail and sent it, so it’s best to use certified or registered mail. This way, you will be able to track your document and have a paper trail confirming you have sent it by post. 

More importantly, keep all of your receipts and photocopies of the envelope with a postmark or anything that can prove you sent it. They will serve as your concrete evidence if you need them to prove your tax return was indeed sent and the IRS lost it. 

If you’re looking for a tool to help you store those vital documents, Shoeboxed is your best choice. Shoeboxed is an online application that can quickly and securely digitize your receipts and documents and store them in the cloud. On top of that, it automatically extracts, categorizes, and human-verifies important data from your receipts so that you can go over your records anytime with ease. Shoeboxed ensures it provides you with accurate data and always keeps your receipts securely backed up and ready for tax purposes. 

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What’s next: When will I get my tax refund? 

Once you’ve resolved all the problems related to your returns, you enter the next ‘worrying stage’: When will I get my tax refund? No wonder why everyone hates dealing with taxes. 

Honestly, there’s nothing much you can do apart from waiting to hear from the IRS. According to the IRS, most tax refunds are issued within 21 days, while some may take longer if the return requires further review, which may be prompted by the following issues::

  • Your return includes errors
  • Your return is incomplete.
  • Your return is affected by identity theft or fraud.

The IRS will contact you by mail if extra information is needed to process your tax return.

To track and stay updated about the process of your refund, consider one of the following methods: 

  • Visit Where’s My Refund?: enter your Social Security number (SSN) or individual taxpayer identification number (ITIN), filing status, and the exact amount of your refund to check your refund status. 
  • Download the IRS’s mobile app IRS2go: prepare the same above-mentioned personal information details to track your refund. 
  • Call the IRS at 1-800-829-1040 (least recommended because as you probably know, you can easily get stuck waiting to speak to an agent.) 

Final thoughts 

It’s totally understandable if you feel panicked and stressed out when the IRS doesn’t receive your tax return. However, try to remain calm, re-file your tax return or prove to the IRS you did send it, then the IRS should quickly process your refund money.  
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Business Receipts Basics: What You Need to Keep for Tax Seasons?

As a small business owner, you know that you need to keep track of your business’s financial documents for tax purposes. Those documents include business receipts, bank statements, purchase history, credit card statements, online banking records, and a lot more. 

However, staying on top of those documents isn’t as easy as a walk in the park. Which business receipts should you keep? And for how long? And in what form? This article will answer all these burning questions.  

Which receipts do small business owners need to keep?


According to the IRS, keeping good records will help you monitor the progress of your business, prepare your financial statements, and identify sources of income. From that, you can keep track of deductible expenses and prepare your tax returns easier.

On the other hand, the IRS doesn’t explicitly mention the possibility of being in trouble if you don’t keep the right documents. When it comes to keeping receipts for tax preparation, it’s a good idea to be “better safe than sorry” and keep all documents related to your business. It’s even better to consult with a professional accountant about this. However, as a starting point, here are a few types of business receipts that you should absolutely keep:

Inventory

Did you buy inventories to sell to your customers? Or did you sell things made from raw materials? If so, you should definitely hang on to documents that identify the payee, the amount, and proof of payment for the items. Try to get a receipt for all these purchases. However, if you can’t get a receipt, keep the invoice and canceled check (proof that the check has been paid.)

Business assets

The term “business assets” refers to the property you own and use in your business. Furniture, computers, vehicles, or machinery are typical examples of assets. If you’ve ever tried to file assets for taxes on your own, you know that you’ll have to deal with a complicated thing like “depreciation.”

To make tracking depreciation easier, you should keep track of when, where, and how much money you’ve spent on your business assets. For example, you can keep receipts of when you purchase your company’s computers. You’ll also want to keep records of when you sell one of your assets.

Other business-related expenses

Most of your business receipts will likely fall into this category. Though every business is different, here are the most common examples of business-related expenses:

  • Advertising: Advertising expenses include designing and purchasing business cards, online and offline advertising, billboards, web hosting, etc. 
  • Vehicle expenses: Vehicle expenses such as gas and maintenance fees are tax-deductible, so don’t throw away those receipts!
  • Education expenses: This expense applies when you hire a professional or an education service to train yourself or your employee. Don’t forget to keep your invoice or receipt and your bank records to prove that you paid for the education expenses. 
  • Professional services: This expense applies when you hire a lawyer, accountant, bookkeeper, or graphic designer to work for a certain period of time. You will need to keep the invoice and the receipt when you pay the bill. 
  • Entertainment: Entertainment expenses such as taking clients out for lunch can be tax-deductible, but you need to pay close attention. You have to keep both the receipt and records showing that your activities were directly business-related (e.g., an email invitation for a business lunch.)
  • Networking: If you attend a networking event or conference, you’ll need to keep your receipts, bills, and bank records as proof of purchase.
  • Office supplies: Extra office expenses, such as printers, staples, paperclips, scanners, etc., are tax-deductible. So don’t forget to take the receipts every time you visit office supply stores! 
  • Travel expenses: During your work, you may need to visit a client or attend a conference in another state. Though the IRS requires specific qualifications for deductible travel expenses, you can keep certain receipts or bills of your travel expenses to deduct all or part of a trip. You can check out our article on how to manage your business travel expenses effectively.

How long should you keep business receipts?

In general, you should keep business receipts for three years (from the date you file your tax return). In some special circumstances where fraud or severe tax underpayment is suspected, the IRS might require you to keep your receipts for up to six years. For example, if you underpaid your taxes by more than 25 percent, you will need to keep those records on hand. 

How Shoeboxed can help you digitally store your business receipts

Years’ worth of business receipts can result in piles of papers. Fortunately, no one says that you have to keep all your business receipts in their original paper form. So, what’s the best alternative to save all your documents for any potential IRS audit? 

The answer is to digitize them. As the IRS accepts digital receipts, you don’t need to store physical copies of your bank statements, purchase history, or credit card statements. Today, there are many receipt scanning apps that help you digitize paper receipts and save them for years.

Shoeboxed is an all-in-one receipt management app for small business owners and freelance accountants. With an OCR (Optical Character Recognition) engine and human-verified feature, Shoeboxed ensures that your business receipts are precisely scanned, clearly located, and easy to track. You can then create clear and comprehensive expense reports that include images of your receipts, export, share or print all the information you need for easy tax preparation or reimbursement… within a few clicks. 

Moreover, Shoeboxed‘s mileage tracking and business card storing features make it a one-touch app to store and access all your business’s important information. 
Sign up and go paperless with Shoeboxed today!