Introducing our ultimate receipt management guide! From tips, tricks, and top-tier management systems to industry-best receipt scanners and receipt scanning software for receipt organization and management. 

It’s long—because we didn’t leave anything out—but you don’t need to read it top to bottom. Use the table of contents to skip around and find tried-and-proven receipt organizer ideas. 

We recommend bookmarking this page for easy access to our mammoth round-up.

Let’s dive in. 

Table of Contents

Why is receipt management important for business owners?

The following are some of the primary benefits of receipt management that have repeatedly surfaced in our talks with Shoeboxed’s customers. 

1. For dispute resolution

A receipt proves a transaction between two parties, recording a transfer of ownership or services rendered. Thus, receipts prevent misunderstandings and help resolve future disputes.

“I save myself and my business a great deal of money from being able to prove that charges are not fraudulent because I can easily access each signed customer receipt.”

Tiffany Bowen, Proprietor, Shoeboxed customer

2. For claiming tax deductibles

Managing and tracking business expenses through an orderly receipt management system enables business owners to claim the maximum tax deductibles possible. 

3. For monitoring supply costs

Tracking receipt data can alert you to rising costs in specific categories, allowing you to adjust your budget, plan for increased spending, or consider switching suppliers. 

4. For monitoring tax liability

For businesses that can claim business expenses, keeping track of receipts and invoices allows business owners to monitor tax liability and adjust spending accordingly. 

“[With] continuously up-to-date tax information, we are able to use this data to work with our accountant to make better business decisions, such as purchasing additional equipment, investments and/or spending more money on marketing to reduce our overall tax liability.”

—Logan Asbury, Operations Manager at Loopflow.co, Shoeboxed customer

5. For proof in case of an IRS audit

Business owners must preserve supporting tax documents for a minimum of 3 years when claiming business expenses on their tax return. 

“[Shoeboxed] actually saved me during my IRS audit because they would look at the bank statements and then see a transaction and then ask me for the receipt. And I could go and type in the amount or whatever it was, and it would pull up on Shoeboxed.”

Brooklynn Chandler Willy, CEO, Shoeboxed customer

6. For reimbursing employee expenses 

Having a well-articulated reimbursement policy and receipt management system in place will prevent confusion and uphold spending integrity when employees pay for a business expense.

7. For analyzing spending patterns

Spending patterns become visible when managing receipts and collecting and analyzing expenses. Once a spending pattern is identified, you can decide on actions to take concerning that pattern. 


Paper receipts vs. digital receipts: Which is better for receipt organization? 

Overall, digital wins. But in some cases, you might prefer paper. 

Here’s a chart showing the pros and cons of paper receipts vs. digital receipts:

Pros and cons of paper receipts 

ProCons
Automatic issuance. If you don’t like asking for things—e.g., “Can I have a digital receipt?”—then getting a paper receipt automatically handed to you could be considered a pro. Paper receipts take up physical space. Paper receipts fade. Locating a single receipt out of a pile of paper receipts is challenging. 
Pros and cons of paper receipts for receipt organization

Pros and cons of digital receipts

ProsCons
Less paper waste. Less paper clutter accumulating in one’s office or house.Easy to locate and identify receipts using the search feature in your mail or phone. Fewer clerical errors when inputting data. Depending on your preferred retrieval method, digital receipts might require buying receipt management software or an expense tracking tool. 
Pros and cons of digital receipts for receipt organization

What to know about OCR and receipt data extraction

A receipt shows relevant details of a given financial transaction. Data extraction for smart receipts is an automated process of extracting and organizing critical data such as the date of purchase, vendor or merchant, and total payment from a receipt for further use.  

Example of the type of data collected during the receipt data extraction process.
Example of the type of data collected during the receipt data extraction process when uploading a receipt to a receipt organization software app.

OCR (Optical Character Recognition) technology reads your receipts almost perfectly, converting printed data into digital text so that receipt data can be stored and analyzed. 

User example of Shoeboxed’s data extraction process from Esther Schindler, PCMag.com.
User example of Shoeboxed’s data extraction process from Esther Schindler, PCMag.com.

For instance, with Shoeboxed’s receipt data extraction software, all essential info—including date, currency, total amount, tax, etc.—can be extracted and saved to the user’s Shoeboxed account on the cloud.

What are the benefits of receipt data extraction? 

In the past, receipt data had to be manually entered to create expense reports or for bookkeeping purposes. Manual receipt entry not only consumes manpower and man hours but is also prone to human error. 

Increasingly, businesses are choosing to eliminate manual receipt entry and switch to systems that automate receipt data extraction. 

Here are just a few benefits of receipt data extraction for businesses keen on refining their expense management processes: 

a. Effectively tracks expenses

Losing or forgetting about receipts is common in business. Digitizing receipts lightens the burden for the accounting team. Employees can snap a receipt picture and forward the image to the relevant person or department. 

b. Quick reimbursement 

A company might receive hundreds of reimbursement requests every month. Accounting departments that use receipt data extraction software can accurately process receipt data more quickly and provide a smooth reimbursement process for employees.

c. Reduced accounting errors

Automated data extraction reduces the risk of human error. Many accountants and bookkeepers manually input receipts into software systems. When fatigue sets in during the redundant task, this process is prone to error. 

d. Improved expense management  

Extracting data to keep track of your business’s receipts can help you better understand and control the company’s cash flow and spending budget. 

Are there any downsides to receipt data extraction? 

As great as it sounds, some errors still occur with receipt data extraction. The following external factors can impact the performance of OCR technology:

  • Hard-to-decipher handwritten text
  • Faded text
  • Small fonts
  • Noisy or blurred images
  • Camera motion and shake
  • Watermarking
  • Crumpled paper

Receipt services that combine automated data extraction with human verification, like Shoeboxed, provide the best of both worlds in ensuring the most accurate accounting results. 

How does Shoeboxed’s data extraction system for receipts work?

Shoeboxed’s human-verified data extraction feature makes it the best choice for anyone looking for receipt data extraction software.

Turn your receipts into data and deductibles!

With over a decade in the OCR scanning industry, Shoeboxed has refined and honed automated data extraction for receipts—and combined it with human-verified data extraction.

The following is a step-by-step of how Shoeboxed’s data extraction system works with human verification to give accurate results every time.

Step 1. A customer sends in paper receipts using the Magic Envelope service, uploads them digitally to their Shoeboxed account, or imports receipts with the Gmail plugin.

Step 2. Receipt data is extracted using our AI tech.

Step 3. A team of data entry specialists goes through each receipt entry to check, correct errors, and verify the accuracy of the extracted data.

Step 4. You then find your AI-extracted and human-verified receipt data directly in your Shoeboxed account. 

Choosing Shoeboxed ensures the best quality of your data extraction with the most accurate results, helping you lessen the risk of missing info. 

The verification process is also super speedy if you’re on the digital plan. If you’re sending in paper receipts with the Magic Envelope service, the turnaround is a couple of days to allow for shipping and processing. For more details, go here for submission methods and Shoeboxed subscription plans. 

Shoeboxed also integrates with many popular accounting applications and can also automatically import receipts from Gmail into your Shoeboxed account. Book your demo today!


What to know about business receipts for taxes 

As tax season approaches, stress starts to creep up on business owners. Preparations can be taxing. That’s where diligent receipt organization for business taxes can turn an otherwise stressful time into a breeze. 

This section covers IRS receipt requirements, what receipts to keep for taxes, how long to keep receipts, and more!

Does the IRS accept receipt scans for tax deductions?

If you’re looking to streamline your receipt organization for business taxes by digitizing your receipts, you may be wondering—will the IRS accept your receipt scans? Can receipt scans legally support your tax write-offs like original paper receipts? 

The quick answer: Receipt scans are 100% legitimate and approved by the IRS. In fact, the IRS has accepted scanned and digitized receipts as valid tax records for tax deductible purposes since 1997. 

However, scanned receipts must meet specific requirements to be eligible.  

Example of a scanned receipt accepted by the IRS from Ledgerdocs. 
Example of a scanned receipt accepted by the IRS from Ledgerdocs

What are the requirements for a receipt scan to be accepted by the IRS?  

According to the IRS, digital or scanned receipts must meet the following requirements:

  • Receipt scans are completely identical to their original versions.
  • Each receipt scan must exhibit a high degree of legibility and readability. 
  • You must be able to produce hard copies of the scanned receipts in the event of an IRS audit.
  • Scanned documents must be stored in a secure place.

If you can ensure your scanned receipts are properly stored and backed up, and you can reproduce hard copies from them in a legible, readable format, you may dispose of the original receipts. 

See “Rev. Proc. 97-22 (Recordkeeping – Electronic Storage System),” IRS.gov. 

How long should you keep your receipts? 

The time you must keep supporting documentation for your tax return depends on your business type and tax requirements. The IRS mandates keeping records until the period of limitations—the period you can adjust your tax return to claim a refund or a credit—has expired. 

Practically speaking, the IRS provides the following key takeaways on their site: 

  1. Retain receipts for 3 years unless circumstances (4), (5), and (6) below apply. 
  2. Retain receipts for 3 years beginning from when you filed your original return or when you paid your taxes, whichever is later, to file a claim for a credit or refund.
  3. Retain receipts for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. 
  4. If you don’t report the income you’re supposed to, you must keep track of all the receipts for 6 years, and if the unreported amount is higher than 25% of your gross income on your tax return. 
  5. Retain your receipts forever if you do not submit a tax return form. 
  6. Retain your receipts forever if you submit a fraudulent return.
  7. Retain receipts related to employment tax for a minimum of 4 years after the day on which the tax will expire or be paid, whichever date is later. 

Even after you no longer need to keep receipts and records for tax purposes, don’t throw them away until you double-check whether you might wish to hold on to them for other reasons. Other organizations, such as creditors or insurance companies, may require your records for other purposes.

What receipts should you keep for taxes?  

There are several expense receipts you should keep as supporting tax documentation, which we list below. 

Sales receipts for product inventory and raw material

Did you purchase materials to create products that you sold? Keep receipts containing proof of payment, the payment amount, the payee, and the items list. 

Business assets

Your business assets include office rent and equipment used for business operations, such as laptops, office furniture, etc. Save invoices, statements, and receipts for these items. (Learn about Form 4562, Depreciation and Amortization, IRS.gov.)

Other expenses used to operate your business 

Keep receipts, invoices, work orders, and other statements related to service fees, subscription fees, etc., and other items considered necessary in running your business. 

Vehicle expenses 

Vehicle expenses such as maintenance and gas fees are tax-deductible, so don’t throw away those receipts!

Educational expenses 

This expense applies when you hire a professional or an education service to train yourself or your employee. Save your invoice or receipt and bank documents to serve as proof.

Advertising fees

Advertising expenses include designing and purchasing business cards, online and offline advertising such as ads, conventions, print promo material, etc. 

Client entertainment costs

Businesses can apply for tax deductions on client entertainment expenses. To claim client entertainment as a business expense, you’ll need to keep the receipts and records to prove that the activities that occurred satisfy a business-related purpose. For instance, a good practice would be saving your invitation email for a business dinner.  

Professional services 

This expense applies when you hire a lawyer, accountant, bookkeeper, or graphic designer to work for a certain period. Keep hold of that invoice and the receipt when you pay the bill. 

Networking

If you attend any networking events or conferences, you’ll want to keep your receipts, bills, and bank transactions for the event. 

Office stationeries and equipment

Extra office expenses, such as printers, staples, paperclips, scanners, etc., can be deducted. So don’t forget to save receipts from your visit to office supply stores! 

Travel expenses

When work requires you to travel, and that travel takes you away from your home for longer than 8 hours, you can deduct travel expenses such as food and lodging. For more on travel expenses, see “Topic No. 511 Business Travel Expenses,” IRS.gov. 


9 best receipt organization ideas for paper and digital receipts 

We started blogging about receipt management as far back as 2008! During the 14 years we’ve been in the receipt-scanning business, these are the receipt storage ideas and tips that have risen to the top:  

1. Use files and binders for paper receipts

Stationery files make great receipt organizers for small business owners. For example, think binders with clear pockets, to store your receipts.

Receipt organizer idea: Accordion file organizer on Amazon
Paper receipt organizer for small business use: accordion file organizer, available on Amazon

2. Create categories by expense type for paper receipts

Use tabs, labels, pockets, or filing boxes to categorize spending by expense type. This will save you time when claiming deductibles for an expense category during tax season. 

Here’s how The Gold Project manages receipts with stationery folders

3. Process your receipts daily 

Schedule a moment in your daily routine to process all the receipts you collected throughout the day. Whether you use a receipt app to scan them into receipt management software or you have a paper organization method, the key to receipt management is not to let them pile up. A receipt app that you keep on your phone’s home screen can serve as a daily receipt organizer that can help kick this habit into gear!

4. Use the Magic Envelope to vanish receipt clutter instantly

Shoeboxed’s Magic EnvelopeTM service is an envelope (with pre-paid postage within the US) that users fill with physical receipts and mail to Shoeboxed’s office. The receipts are then scanned, human-verified, logged into users’ accounts, and safely stored. 

Watch this video on how to use Shoeboxed’s Magic Envelope service to effortlessly turn your receipts into data and deductibles!

5. Make it a habit to ask for an email receipt 

Aside from the no-clutter aspect, digital receipts are eco-friendly! You can forward them into digital receipt organizer software like Shoeboxed, and a digital copy means your office or house stays paper-clutter-free. 

Discover how to get all your digital receipts automatically imported to your Shoeboxed account!

6. Annotate paper receipts for better business expensing

Make a note on the back of the paper receipt describing the business expense. Some receipt items might be obvious, e.g., a work laptop. But a restaurant bill might be less obvious. Add a note about who you’re with and why it is a business expense. 

7. Place paper receipts in a folder chronologically 

When organizing your receipts, place each receipt in the order in which you get it. Arranging receipts in chronological order is useful when finding an actual receipt. Place the latest receipts in the front of the receipt folder. At the start of a new year, get a new folder to prepare for storing that year’s receipts.

8. Use a receipt app for speedy receipt scans and cloud-based retrieval

Refuse to let receipt clutter accumulate. Use a receipt app to take photos of your receipts when you’re handed one. Shoeboxed, for example, is an excellent option for on-the-go receipt capture, allowing you to store everything in the cloud for easy expense tracking and reporting during tax time. 

9. Export all your receipts for the year into 1 file

Organize your receipts simply and quickly by exporting each year’s receipts into 1 file. If you’re a Shoeboxed user, go to the “Reports” tab and select a date range spanning a full year. Include any categories you want to keep track of, and then click the “Generate and download” button. 

A Shoeboxed software feature that allows you to export all your receipts into 1 pdf. 
A Shoeboxed software feature that allows you to export all your receipts into 1 pdf. 


Top 5 document scanning machines in 2022

Document scanners are a great tool to keep your desk clutter free. They can often accommodate various paper sizes, from receipts to contracts, and many scan directly to the cloud. While there are many options to choose from, we cover five that have made a number of bestseller lists.

1. Fujitsu ScanSnap iX1600

This scanner is ideal for freelancers and small businesses. It can scan up to 6,000 documents per day and up to 50 sheets at one time.

Fujitsu ScanSnap iX1600—ideal for freelancers and small businesses
Fujitsu ScanSnap iX1600—ideal for freelancers and small businesses

It also has built-in optical character recognition (OCR), which transcribes all the text on your documents so you can easily search the digital versions. The colored, easy-to-use control touchscreen panel is customizable for up to four user profiles. It connects via USB or Wi-Fi and comes with a dedicated ScanSnap app. Price: $449.99. 

2. Raven Pro Document Scanner

This is the scanner for you if you’re looking for a one-stop scanner that doesn’t require a device connection. The Raven Pro comes with an 8-inch touchscreen control panel that allows you to edit and manage your documents without ever needing to plug in your PC.

Raven Pro Document Scanner—doesn't require a device connection
Raven Pro Document Scanner—doesn’t require a device connection

It has a 100-sheet automatic document feeder (ADF) that boasts “anti-jam” technology. You can even scan to a USB flash drive. Raven Pro owners are given access to free, unlimited cloud storage. Price: $599.85. 

3. Brother DS-640 Compact Mobile Document Scanner

Compact scanners are a great alternative for those who want a physical document scanner but have limited desk space. They’re smaller, lighter, and cost far less than the traditional desktop scanner.

This one from Brother is less than 1 foot in length and only 1.5 pounds in weight, so you can even take it with you on-the-go. While this doesn’t have the same ADF capabilities as its larger counterparts, its dedicated software suite still has comparable OCR and document management features. Be warned, it only connects via USB and relies on USB connection for power. Price: $110. 

4. Canon CanoScan LiDE400 Document Scanner

Documents aren’t the only paper clutter taking up space on your desk. Receipts, books, and magazines are frequent culprits. But with CanoScan’s Z-Lid, you can digitize even the thickest contracts in no time.

Canon CanoScan LiDE400 Document Scanner—with auto scan feature that detects document type
Canon CanoScan LiDE400 Document Scanner—with auto scan feature that detects document type

This flatbed scanner is designed to be slim and space-saving at 1.7 by 14.5 by 9.9 inches (HWD). It also has a great Auto Scan feature that detects the document type and adjusts its settings accordingly. This scanner operates entirely on USB power, so you’ll need a regular PC connection to use it. Price: $90. 

5. Visioneer Patriot H60 Duplex Scanner

If you manage a high volume of documents or many small business receipts, you may want to invest in a more powerful scanner like the Visioneer Patriot H60.

Visioneer Patriot H60 Duplex Scanner—great for high volume of documents
Visioneer Patriot H60 Duplex Scanner—great for high volume of documents

This scanner supports larger teams and offices, with a 120-page ADF and a 10,000-scan daily duty cycle. Scan large stacks of paper quickly and with ease, then digitize them by converting them to searchable PDFs with its exceptional OCR capabilities. It also offers up to nine OneTouch custom “scan-to” location profiles and customizable workflow profiles for all your employees. Price: $1,400.


Top 5 receipt scanning apps with receipt organization software for small businesses in 2022

A dedicated document scanning machine may be handy, but it requires dedicated real estate on your desk. If you’re aiming for a minimalist workspace, a better space-saving option is the right receipt scanning and organizing software.

While your mobile phone’s camera may not give you the same crystal-clear scans that desktop scanners will, there are plenty of great electronic receipt organizer apps that can help easily digitize your documents.

Check out the industry-best receipt scanning apps with receipt organization software below!

1. Shoeboxed

Managing your paper clutter has never been easier with Shoeboxed’s receipt and document scanning mobile app. Arguably the best digital receipt organizer, Shoeboxed’s receipt tracker scans receipts, business cards, and other documents using your mobile device’s camera and saves them to the cloud for easy access. It also integrates seamlessly with accounting apps such as Quickbooks and Xero and you can use it for mileage tracking as well.

The premium version of the app includes data extraction, as well as an expense reporting feature. And for those with a large backlog of paper receipts to scan, simply stuff your receipts into a Magic Envelope and let Shoeboxed scan them into your account for you. 

Effortlessly digitize your receipts with Shoeboxed's Magic Envelope service!
Shoeboxed’s Magic Envelope service helps you stop spending hours on logging business receipts—because everything gets scanned to the cloud on your behalf!

 App Store | Play Store

2. Expensify

If you’re looking for an expense management app that does it all, Expensify checks most boxes. Expensify is an expense management software that simplifies your pre-accounting process and acts as a receipt scanner that generates expense reports. It can even reimburse your reports.

Expensify syncs with accounting apps such as Xero, Quickbooks, and other external apps such as Uber or Lyft for automatic receipt importing. Please note: Users often experience a steep learning curve when starting with Expensify. Subscriptions start at $5 a month.

App Store | Play Store

3. Zoho Expense

Zoho Expense is an app to consider if you’re looking to streamline your expense management process. Zoho provides processes geared toward specific workflows. Existing Zoho users will appreciate how seamlessly each solution integrates with one-another, including Zoho Expense.

The app combines travel management, expense management, and receipt scanning all in one free-to-use app. There is a paid version, but its only real benefit is increased storage and scan limits. Zoho Expense’s subscription starts at $3 per month for 10 users.

App Store | Play Store

4. Smart Receipts

For those who want just the basics, try Smart Receipts. The app doesn’t have as many fancy features as the others on this list, but it gets the job done. Scan your receipts with your mobile device’s camera and Smart Receipts will turn them into expense reports for you.

Reports can be saved in PDF, CSV, and ZIP file formats and can include up to 20 different default data types. This app is great for freelancers and small business owners who travel often because everything can be done on-the-go. 

App Store | Play Store

5. Fitfin

You may be a wiz at sorting through your business expenses, but what about your personal expenses? If you’re struggling with your personal budget, you may want to give Fitfin a try. Not only does Fitfin have a great receipt scanner, it also includes features like envelope budgeting and shopping lists.

You can track your income and expenses, gain insights into your purchase habits, and more with this budgeting app. The receipt scanner in this app automatically tracks your expenses against your budget so you can make sure you’re spending responsibly. 

App Store | Play Store


Frequently asked questions on receipt management & organization


How are US businesses doing receipt management? 

Here are the 4 common methods of receipt management for small business owners in the US. 
1. Paper receipt management 
E.g., binders, cabinetry
2. Photo/scan receipt management solution 
E.g., Your phone, a receipt scanning machine
3. Dedicated receipt scanning apps with receipt management technology 
E.g., Shoeboxed, Expensify
4. Accounting software with some receipt management functionality
E.g., QuickBooks, Dext Prepare

What is typically included on a receipt? 

A receipt often includes the following information: 
1. Date 
2. Time 
3. Items purchased or the service performed
4. Price
5. Location 
6. Sales Tax charged (if any)
7. Payment method
8. Vendor Name
9. Vendor Information
10. Exchange Policy

What’s the “taping receipts to paper” method?

The “taping receipts to paper” method used to be popular—but hopefully, that’s no longer the case! Before the era of digital receipts and receipt scanning, a popular receipt organization method was scotch-taping receipts to a page in a notebook as the best way to organize expenses. Fortunately, simpler alternatives exist today that don’t require tape or paper. (See our section on the top 5 receipt scanning apps.) 

Can you scan receipts with staples in them? 

It isn’t advisable to leave staples in receipts when preparing to get them scanned. Removing staples from the receipt will help the receipt lie flat against the scanner’s surface. Additionally, if you’re preparing to send your receipts in a Magic Envelope to Shoeboxed, here’s what our support team says about how to prepare your receipts for scanningPlease make sure that documents are not attached to larger pieces of paper, as we are not able to process this kind of document. Each receipt should be loose in the envelope. Each individual document should also not be stapled or otherwise attached to other pages unless the document is part of a multi-page document. You can read more about multi-page documents here.

How do I keep receipts from fading?

Thermal paper, commonly used for receipts, has a chemical that changes color when sunlight or heat comes in contact with it, causing the print on the receipt to fade. Keeping your receipts in a temperature-controlled location with no direct sunlight might help to slow the fade. At best, however, this only delays the fading process and doesn’t prevent receipts from fading entirely. We have found that the surest way to preserve receipts is to scan them. 

What’s the best way to categorize receipts for taxes?

The easiest way to categorize receipts for taxes is to use a receipt management service that automatically sorts receipts into tax categories. For example, when a receipt is uploaded to Shoeboxed, Shoeboxed’s algorithm scans the receipts and assigns them a common tax category. 
You can also set up custom categories and category rules to help assign categories that are specific to your business. During tax season, you can use Shoeboxed’s expense report feature to export category totals and relevant receipts for each category. 


Bonus infographic: 9 best receipt organization ideas for paper and digital receipts

9 best receipt organization ideas for paper and digital receipts 
by Shoeboxed.com

1. Use files and binders for paper receipts
Stationery files make great receipt organizers, such as binders with clear pockets, to store your receipts.

2. Create categories by expense type for paper receipts
Use tabs and labels to categorize spending to save you time when claiming tax deductibles.

3. Process your receipts daily 
Schedule time in your daily routine to process all the receipts you collected throughout the day. 

4. Use the Magic Envelope to vanish receipt clutter instantly
Send in your receipts using envelopes with pre-paid postage (for US). Get receipts scanned for you!

5. Make it a habit to ask for an email receipt 
Digital receipts are eco-friendly and they mean your office or house stays paper-clutter-free. 
 
6. Annotate paper receipts for better business expensing
Make a note on the back of the paper receipt describing the business expense. 

7. Place paper receipts in a folder chronologically 
At the start of a new year, get a new folder to prepare for storing that year’s receipts.

8. Use a receipt app for speedy receipt scans and cloud-based retrieval
Use a receipt app to take photos of your receipts when you’re handed one. 

9. Export all your receipts for the year into 1 file
If you’re a Shoeboxed user, go to the “Reports” tab and select a date range spanning a full year. 


Source: https://blog.shoeboxed.com/receipt-organization-management/13603/
Copyright ? 2022 by Shoeboxed, Inc.

About Shoeboxed!

Shoeboxed is a receipt scanning service and receipt organizer for small business owners that supports multiple methods for receipt capture: send, scan, upload, forward, and more!

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.

Try Shoeboxed today!