Tired of keeping track of each individual receipt after a purchase, resulting in a pile of paper clutter? With the right software programs, you’ll be able to easily keep track of all your spending.
But with so many apps to choose from, you may not know which app to use.
What is Rydoo?
Rydoo (formerly known as Xpenditure) is a web-based and mobile expense management system that automates registering and submitting reimbursement claims. It also has built-in local compliance, which allows you to set daily limit allowance and calculate the total driving distance to claim gas deductions.
Shoeboxed—The Rydoo alternative for receipt tracking
What is Shoeboxed?
Shoeboxed was voted best receipt tracker for tax season by Hubspot as well as being the best for tax-saving purposes by Software Testing Help. Its software is specifically designed to scan and manage receipts for entrepreneurs, small business owners, independent contractors, bookkeepers, accountants, financial planners, and DIY problem solvers.
Rydoo vs. Shoeboxed: An overview
It is essential to have capability across all devices for receipt tracking. Both Shoeboxed and Rydoo support web, iOs, and Android applications.
Usability is something to look for when deciding which application to use.
Rydoo and Shoeboxed have similar receipt tracking dashboards for desktop. And you can use the mobile application version when you’re on-the-go. Their dashboards are simple and intuitive.
Rydoo and Shoeboxed both provide functions that will help you go paperless and track your receipts and expenses.
Both software uses OCR, which converts important information from your receipts into a digital format. Additionally, users can sort receipts by date and vendor, compute total sums, and segregate expenses by category. Shoeboxed can also digitize and upload receipts to your preferred software or cloud storage, while Rydoo has its own cloud system for managing your digital documents.
One feature that Shoeboxed has that Rydoo doesn’t is its Magic Envelope service. The Magic Envelope service gives you a pre-paid envelope that allows you to send your backlog of receipts to one of Shoeboxed’s processing facilities for free—making Shoeboxed a choice option for independent contractors and business owners during tax season. Your receipts are then scanned, converted into digital data, and uploaded to your account by Shoeboxed. Using this unique service is perfect for small business owners or freelancers as you free yourself from paperwork and can then focus on your most important tasks.
Additionally, your digital receipts will always be audit-ready and human-verified. The Internal Revenue Service (IRS) and the Canada Revenue Agency (CRA) will accept your receipts since they meet IRS’s receipt scan requirements.
On the other hand, Rydoo has a built-in local compliance system. This compliance allows you to create rules and regulations for your employees to follow, submit, approve, and/or declare expenses. So if you have employees traveling and submitting expense reports, Rydoo allows employees to create mileage and per diem reimbursement reports while traveling and reclaim VAT.
Since Rydoo heavily focuses on mobile devices, employees can spend money, send in their receipts, and within minutes know if the reimbursement claim has gone through or not.
Both Rydoo and Shoeboxed have similar third-party integrations such as with Quickbooks and Xero.
Rydoo integrates with over 25 softwares in categories such as ERP, finance, travel, taxes, and sustainability. Since their focus is on reimbursement, they also have integration tools with transaction companies such as MasterCard and Visa—with more integrations promised in the future.
Shoeboxed, on the other hand, works with the exact tools you need. From top accounting platforms such as Quickbooks, Xero, and Wave Accounting to note-taking apps, such as Evernote. Financial tools include Working Point, Bench, and other popular services.
Shoeboxed and Rydoo both offer API integrations.
Price can be a major deciding factor when it comes to receipt tracking software, especially if you plan to use it on the long term.
Rydoo offers a 14-day free trial when signing up. Their paid plans are as follows:
- Essential plan: $10 per user, per month, when billed annually
- Pro plan $12 per user, per month when billed annually
- Enterprise plan: Send an inquiry for a quote
Shoeboxed offers a 30-day free trial to test out their plans, which are as follows:
- Startup for $18 per month
- Professional for $36 per month
- Business for $54 per month
Digital Only subscriptions are available from Shoeboxed’s mobile app:
- Digital Only Starter: $4.99
- Lite Plan: $9.99
- Pro Plan: $19.99
Side-by-side comparison: Rydoo vs. Shoeboxed
Here is a side-by-side comparison to help you compare the differences between these apps.
|Overview||Rydoo is an expense tracking software that allows users to create built-in compliances, track mileage per diem, and quickly approve reimbursement.||Shoeboxed is an easy way to track and digitize receipts, maximize tax deductions, and prepare audit-ready reports for freelancers and business owners.|
|Platforms supported||iOs, Android, and Web.||iOs, Android, and Web.|
|Best for||Mid-sized companies and the computer software industry||Freelancers, business owners, bookkeepers, and accountants|
|Features||• Scan and upload receipts on any digital device|
• On-the-go uses
• Real-time reimbursement approval
•Built-in compliance for employees to follow
Uses optical character recognition (OCR) AI technology
|• Scan receipts through your phone or send an email copy|
• The Magic Envelope service is a receipt scanning service for anyone looking to outsource hours of tedious scanning
• Uses optical character recognition (OCR) combined with human data verification
• Unlimited data storage with all plans
• Unlimited users allowed on each account
• 15 default tax categories
Easy expense report creation for tax season
• $10 per user, per month, when billed annually
• $12 per user, per month when billed annually
• Talk to one of their experts for a quote
|Shoeboxed offers a variety of affordable pricing subscriptions:|
• The Startup: $18
• The Professional: $36
• The Business: $54
Digital Only subscriptions are available from Shoeboxed’s mobile app:
• Digital Only Starter: $4.99
• Lite Plan: $9.99- Pro Plan: $19.99
|Trial||14-day free trial||30-day free trial on all subscriptions|
Is Shoeboxed better than Rydoo?
The pros to using Shoeboxed for receipt tracking
Shoeboxed is intuitive and user-friendly; anyone can use it, from small business owners to freelancers, bookkeepers, and accountants. You can also use it on all devices with its cross-platform compatibility.
2. Expense tracking done right
You can organize your receipts and expenses into different categories according to your preferences.
If you have a pile of paper receipts and don’t want to scan them, then Shoeboxed’s Magic Envelope can help you with that. Outsource receipt scanning by sending your receipts in a prepaid envelope to our processing center and never scan receipts again.
4. Unlimited capabilities
Every subscription has unlimited file storage and unlimited sub-users. With free account sharing, you can add your bookkeeper or accountant as a sub-user to your account at no extra cost. Bookkeepers and accountants can also add multiple clients to their accounts.
You can easily change your subscription or upgrade your monthly document limit without worrying about being bound by a contract.
The verdict: Shoeboxed—the best Rydoo alternative for receipt and expense tracking
Shoeboxed is your best bet if you are looking for a great receipt tracking software. It is easy to use, convenient, offers flexibility, and does not limit your storage.
Frequently asked questions on Rydoo vs. Shoeboxed
Receipt tracking software is a tool that helps you keep track of and calculate your business expenses. It can allow you to digitize your receipts so that your reimbursement process is fast and easy when tax season comes along.
There are! It saves you time as well as helps you stay organized and clutter-free. Having all your documents in one place makes it easier to instantly access all of your expenses. Also, you won’t have to worry about losing important receipts since they will be stored in the app. Additionally, some software has expense reports integrations with accounting software, too!
Whether you are a freelancer or a bookkeeper, receipt and expense tracking is essential for your everyday business. When comparing Rydoo vs. Shoeboxed, Shoeboxed is a great choice for business owners and accountants because of its user-friendly interface, convenience, flexibility, and price point. Rydoo is a great contender for larger businesses with multiple employees where limits need to be set when using the company card, and real-time reimbursements are essential for everyday business.
Shoeboxed is a receipt scanning service that supports multiple methods for receipt capture: send, scan, upload, forward, and more!
You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad, and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.
Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.
Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed.
Try Shoeboxed today!