FreshBooks: The Brachiosaurus of Accounting Solutions

The brachiosaurus is the largest known species to have existed on our earth.  They were massive creatures with migratory habits necessary to sustain their large eating habits. With that in mind, it’s the perfect preface to introduce our next featured platform for our accounting solutions Dino Series: FreshBooks.

Brachiosaurus of Accounting Solutions

Freshbooks is the #1 cloud accounting specialist for small business owners, second only to Quickbooks Online in North America. For years FreshBooks has been the ‘big guy’ in online billing and invoicing because of its easy to use functionality, broad-spectrum industry application and out of this world customer service (we can attest firsthand to their great customer service!).

With its heritage in billing, FreshBooks recently began a new and exciting migration route down the path of cloud based accounting solutions.  Their herd of loyal users have taken advantage of the accounting style reports for years and have long described the platform as their preferred choice of accounting solutions, so this new path was no surprise to us. Over the past four years, FreshBooks’ enormous full feature set of tools have uncovered a fresh business trail for this growing company and their 4.5 million users are more than happy to follow this jolly long neck on its newest adventure.

Being the largest creature to ever grace our earth, an adult Brachiosaurus didn’t have any predators (must be nice!). Similarly, it’s pretty tough to find any competition that stacks up against FreshBooks in the invoice/billing world. Their recent product introductions (such as: expense-tracking capabilities, profit and loss statements and more) have already become invaluable assets to their new accounting solutions positioning. Here is what you can expect from our Brachiosaurus friends at FreshBooks:

FreshBooks Strengths:

  • Easy to use and great customer service
  • Easy external collaboration
  • Project and document management
  • Numerous add-ons/integrated sites (like Shoeboxed!)
  • Cloud-based and compatible with multiple devices
  • Completely affordable (most expensive plan is $39.95, excluding add-ons)

FreshBooks Weaknesses:Brachiosaurus of Accounting Solutions

  • Not designed for every kind of business’ accounting needs
  • Isn’t an in-depth/all-in-one accounting solution (BUT integrates with other accounting platforms to fill any gaps)
  • Can get pricey if you need multiple staff members to have access

FreshBooks is best for business owners who:

  • Are in the service industry (lawyers, therapists, plumbers etc.)
  • Are swamped with managing receivables
  • Own small businesses looking to scale
  • Work directly with their accountant and/or other accounting platforms
  • Are freelancers
  • Own a company that outsources a great deal of work to freelancers

With its famously long neck, the Brachiosaurus appeared to have its head in the clouds. But we don’t look at that as a bad thing. In fact, with the future of computing moving more and more into the cloud, FreshBooks is actually leading the way for many small business owners.

Don’t get stuck in the Mesozoic Period when looking at accounting solutions for your business: consider migrating with FreshBooks! You might be pleasantly surprised how helpful its feature set is at helping you with your business’ needs.

Is FreshBooks your preferred choice out of all of the accounting solutions? Tell us what you think in the comments below!

Shoeboxed Releases Direct Integration with Saasu

Shoeboxed’s new direct integration with Saasu allows you to effortlessly import Saasu Chart of Accounts into Shoeboxed and export receipts to Saasu as invoices!

Simply follow these easy step-by-step instructions to get started.

To import your Chart of Accounts, click the drop down menu, select “Saasu” and then click the “Import” button.

You will then be prompted to authenticate your Saasu account. After entering your WSAcessKey and FileUid, click submit.

You can view the accounts imported from Saasu on the My Categories page under “Accounting Categories”. You can also assign Saasu account codes to receipts by putting the receipts into the corresponding category.


To export your Shoeboxed receipts into your Saasu account as invoices simply go to the export page, select “Send to Saasu,” and click export. If you wish to only export receipts that have not yet been exported to Saasu in a previous export, ensure that “Don’t export receipts that have been exported to Saasu” is selected.

After you click export we’ve provided a new “Verification” page where you have the option to quickly apply or edit account codes to receipts.

Presto! You’re finished!

Note: In your Account Settings you can set a default account code for any receipts that are uncoded at the time of export.

If you have any feedback or questions about our new Saasu integration, please reach us 24/7 at help@team.shoeboxed.com or give us a shout on Twitter @Shoeboxed.

We’ll be sure to keep you in the loop as more upgrades and fun new features are released!

Stay Organized,

The Shoeboxed Team

Shoeboxed Releases Direct Integration with Xero

With Shoeboxed’s new direct integration with Xero Accounting Software, you can now effortlessly import their Xero Chart of Accounts and export their receipts to Xero as Accounts Payable invoices!

Simply follow these easy step-by-step instructions to get started.

To import your Chart of Accounts, click the drop down menu, select “Xero” and then click the “Import” button.

You will then be prompted to log in to your Xero account, which will grant Shoeboxed access to the information you wish to import. Thanks to Shoeboxed’s partner status with Xero you will only have to authenticate your Xero account once. Following your authentication with Xero, choose the organization you plan on exporting your receipts to.

Once you have chosen an organization, you will return to Shoeboxed page from which you began. From here you’ll need to re-initiate the import from Xero. You can view the accounts imported from Xero on the My Categories page under “Accounting Categories”. You can also assign Xero account codes to receipts by putting the receipts into the corresponding category.

Choose to export your Shoeboxed receipts into your Xero account as Accounts Payable invoices. This can be accomplished either through the use of Shoeboxed’s category system or manually on an individual basis.


Finally, we’ve provided a new “Verification” page where you have the option to quickly apply or edit account codes to receipts.

Presto! You’re finished!

If you have any feedback or questions about our new Xero integration, please reach us 24/7 at help@team.shoeboxed.com or give us a shout on Twitter @Shoeboxed.

We’ll be sure to keep you in the loop as more upgrades and fun new features are released!

Stay Organized,

The Shoeboxed Team