New Shoeboxed Reports (Beta Version) Is Here!

The Beta Reports section will allow users to create customized expense reports based off a selected date range and a set of categories. Users will then be directed to specify an email address to send the report to, as well as select whether they want the report to be a .PDF or an Excel Spreadsheet (similar to current expense report uploads).

Over the past few months the Shoeboxed team has been hard at work speaking with users and coming up with new ideas to make our product more useful than ever. The feedback we received has been phenomenal and we want you all to keep it coming our way!

With that being said, we’re pleased to announce that starting this week we will be testing out a new Beta Reports section in the Shoeboxed dashboard.

Shoeboxed

The Beta Reports section will allow users to create customized expense reports based off a selected date range and a set of categories. Users will then be directed to specify an email address to send the report to, as well as select whether they want the report to be a .PDF or an Excel Spreadsheet (similar to current expense report uploads).

Our goal with Beta Reports is to make the process of creating an expense report fast and effortless. As with any Beta, we will continually be adding features to make it more useful. If you have any specific feedback of features you would like to see added with reports, please be sure to let us know.

Additionally, we warmly welcome anyone who is interested in becoming a Beta tester for future product releases. We’re eager to know what you think and are ready to show off what we are working on. If you are interested in becoming a Beta tester, please email Claudia at claudia@team.Shoeboxed.com.

4 Reasons Your Company Can’t Rely on Manual Expense Reporting Methods

Manual expense reports are not only a thing of the past, but they are also not as reliable as the automated expense reporting alternatives available today. Here’s how to make expense reporting faster and easier.

Technology is changing the way everything is done, especially in the accounting world. Expense reports vary from company to company and leaves a lot up to the person reviewing the reports.

In the past, expense reporting has taken up valuable time from accountants’ schedules when they could be looking for tax breaks or write-offs. Manual expense reporting is not only a thing of the past, but it is also not as reliable as the automated expense reporting alternative. Here are four reasons why manual expense reports are inferior that will leave you wondering why anyone would do a manual expense report again.

Documents Can Be Lost

Going on a business trip and having to save each individual receipt becomes frustrating to say the least. Employees sometimes lose receipts and have to file other documents with each individual purchase that they are expensing. Losing the documents not only is a threat during the trip but also until the expense report is filed.

With an automated expense report program, losing documents is no longer a threat to filing an accurate expense reports. Shoeboxed has a smartphone app that allows you to take a picture of a receipt and have the important information extracted automatically. You can then export your receipts to an expense report or any popular accounting program to make bookkeeping quick and simple.

Policy Violations Can Be Vague

Not every company has the same policies as far as items that can be expensed on the company’s dime. Manual expense reports generally have to be reviewed on a case by case basis, which can lead to some ambiguous situations. Out of policy charges can cost a company thousands of dollars a quarter, and depending on the size of the company, can have a huge impact on their bottom line. Automated expense reporting programs send you a reminder and email when a policy violation has been committed. The system will keep employees accountable rather than having to have uncomfortable conversations with employees when expense reports are filed.

Human Error

Human error can never be completely eradicated when relying on manual expense reporting. Whether it is a typo or an employee not completely understanding the company expense policy, skewed reports will continue to happen. Employees frequently make copies of their receipts to submit with different documents, and some of these are filed multiple times accidentally. Automated expense reporting platforms eliminate duplicate receipts from being filed by alerting the reporter and flagging the receipt. This not only keeps employees accountable, but saves the company money.

Decreased Visibility

There is often no quick way for administrators to look at how employees are spending company money. It could take hours to manually review all the receipts and spreadsheets to find spending patterns. For larger companies, manual expense reporting makes it nearly impossible to analyze spending habits of more than a few employees.

With an automated system, the manager or head of a company can easily review how money is being spent. This also allows the manager to make decisions and change policies when loopholes are being used. Enforcing the rules of what can be expensed becomes much easier when going into a program rather than going through thousands of lines of data in an Excel file.

As anyone can see, manual expense reports are a thing of the past. While there will always be some manual aspects of expense reporting, moving to a digital system makes the process much quicker and easier for everyone.

Automated expense reporting will save money and time for employees while also making it easier to review employees’ habits when it comes to spending company funds. Put manual expense reporting to rest and save yourself some money!

JT Ripton is a business consultant and freelance business and marketing writer out of Tampa, FL. You can follow him on Twitter @JTRipton.

Banish Bad Expense Reports with Our New PDF Export!

Expense reports can be easy. Check out our new PDF export to create beautiful, quick expense reports in just a few clicks.

Whether you’ve been making expense reports using Shoeboxed for years or are planning to make your first one for this month’s expenses, you’ll be glad to know that we just released a brand new expense report template we think you’ll love!

Expense reports still work the same way: just choose the receipts you want and click Export Selected to PDF from your receipt table.

So what’s the big deal? In addition to an updated, sleek design, our expense reports now feature:

  • A simple way to email the PDF to yourself or whoever needs to receive it (and we’ll remember who you sent it to next time!)
  • Easy options to view or download the expense report in the email
  • Faster exports and increased reliability/fewer errors
  • An email notification if for any reason your expense report was not generated properly

So what are you waiting for? Head on over to your receipt table and create a new expense report! We think you’ll be dazzled by the results.

As always, if you have feedback or questions about our new expense reports, reach us 24/7 at help@team.shoeboxed.com.