Organizing the World: The Faces of Shoeboxed part XI

With Shoeboxed there has never been one “best” way to use our service to stay organized. And after scanning millions of receipts and business cards since 2007, we say that from years of firsthand experience!

Shoeboxed takes enormous pride in serving clients from around the country and across the globe, all of whom use our service in a myriad of ways to fulfill a whole host of organizational needs in both their personal and professional lives.

With that in mind, Shoeboxed is both pleased and honored to launch a series that spotlights our wonderful users, their success stories and countless ways satisfied Shoeboxed customers worldwide are utilizing our service to stay organized.

The Girl Who Gets it Done: Espree Devora and SaveBusinessTime

“When I discovered Shoeboxed, rainbows filled the sky and leprechauns came out to play as I went from paying thousands of dollars a month to nine dollars a month…”                                                                                                                                                                                                          – Espree Devora

Shoeboxed User Espree Devora

 

Introducing: Espree Devora

Profession: “The Girl Who Gets it Done”

Location: Los Angeles, California

Website: http://www.espreedevora.com

Twitter: @EspreeDevora

LinkedIn: Espree Devora

 

About Espree: Espree is a power networker, classically described as a “Connector,” connecting small businesses to people, resources and tools to reach their specific goals online. She has a thirst for examining and absorbing information in technology, marketing, business and action sports. She is noted for conducting business with passion and vigor, which has lead to her success in establishing a loyal team, strong ties with venture capitalists, media powerhouses and entrepreneurs.

SBX: We love your entrepreneurial zeal and enthusiasm for pursuing your dreams. How did you earn your title as “The Girl Who Gets it Done”?

Shoeboxed User Espree DevoraEspree: I’m a speaker and entrepreneur  who has provided seminars in business, interactive content and social media to many corporations and universities including Georgetown MBA, USC Executive MBA, Screen Actors Guild, International Association of Skateboard Companies and CBS. I also started my first company when I was 18.

SBX: Very impressive! What’s your latest entrepreneurial endeavor?

Espree: I recently launched SaveBusinessTime, a directory of web based business tools that save entrepreneurs time and money – tools such as Shoeboxed and others to solve invoicing pains, data entry pains, web development pains, etc.

SBX: As entrepreneurs ourselves we know how vital it is to save time and money, especially in the early stages of any company. What a great idea! So at what point did you come to find the need for Shoeboxed?

Shoeboxed User Espree DevoraEspree: A few years ago, while growing my action sports company, I was paying my assistant to scan my business cards into my overpriced fancy scanner. During the night I would have my outsourced team in India remotely log into my computer to correct the errors in my database (because the scanner didn’t record contact information accurately). CRAZY. So when I discovered Shoeboxed at South by Southwest rainbows filled the sky and leprechauns came out to play as I went from paying thousands of dollars a month to nine dollars and saving a ton of time organizing business cards and receipts.

SBX: Isn’t saving money the best?

Shoeboxed User Espree DevoraEspree: Yes! So much so that the solution you guys provided and the excitement I felt when I found you was what made me fall in love with web based business tools and my inspiration to create SaveBusinessTime.

SBX: Wow. We’re quite flattered and honored to hear that. Thank you! Do you have any other advice for other aspiring entrepreneurs?

Shoeboxed User Espree DevoraEspree: If you are frustrated with a business task like data entry and curious if there is a web based business tool that could simplify your life, just send a text to my direct line at (562) 3DIAL-ME describing what task you’d like simplified and I’ll respond with the right tool to save you time and money. Call it the hippie in me that enjoys helping my fellow business mates by sharing my discoveries.

SBX: Thank you for your time, Espree. We know you’re very busy! We wish you the best of luck with all of your exciting ventures!

Are you a Shoeboxed user who has a success story and would like to be featured on our blog? Then we would love to hear from you! Please reach out to Jake at jake@team.shoeboxed.com for more information.

Until then, stay tuned… and stay organized!

Organizing the World: The Faces of Shoeboxed part X

With Shoeboxed there has never been one “best” way to use our service to stay organized. And after scanning millions of receipts and business cards since 2007, we say that from years of firsthand experience!

Shoeboxed takes enormous pride in serving clients from around the country and across the globe, all of whom use our service in a myriad of ways to fulfill a whole host of organizational needs in both their personal and professional lives.

With that in mind, Shoeboxed is both pleased and honored to launch a series that spotlights our wonderful users, their success stories and countless ways satisfied Shoeboxed customers worldwide are utilizing our service to stay organized.

The Art of Making Clever Simple & Simple Clever: Keith Harper & Well Crafted

“I like simple things, and Shoeboxed is a beautifully simple product.”                                                                                                                              Keith Harper

Shoeboxed Users: Keith and Jana

 

Introducing: Keith Harper

Profession: Graphic designer

Location: New York, New York

Website: www.wellcrafted.is

Twitter: @keith_harper and @well_crafted

 

 

About Keith: Keith Harper is an independent graphic designer with over eight years of experience across print and digital media. He’s worked at design firms, for startups, in agencies, and has also pursued his own freelance work. Currently, Keith is running Well Crafted, a simple customizable portfolio, with the drive to take digital portfolios to the next level.

SBX: Before you started Well Crafted, you said your background was as a graphic designer. What inspired you to pursue the entrepreneurial route and create your own company?

Shoeboxed Users: Keith and Jana HarperMy background is rooted in graphic design, but I consider myself a maker now as well (the word “entrepreneur” is far too complicated). When my wife Jana and I moved to New York in 2009 we decided to start our own company, which we call Duo. The goal was to take on our own client projects, but we quickly realized there was a greater opportunity at hand. We have a unique blend of skills in both design and development,
so we decided to put them together and start making our own products.

SBX: Excellent! How’d your first company endeavor transpire?

Shoeboxed User: Jana HarperOur first product attempt, a simple financial tool for young people, failed before we could even build a prototype. The business model was simply not viable, and we didn’t have the resources required to remedy this. It was good to fail quickly though, and we switched gears to a project that had been sitting in our back pocket.

We then spent the next thirteen months bootstrapping Well Crafted – a simple, customizable portfolio. Funding your own endeavors via client work takes longer, but is worth it in the end. We answer only to ourselves and our customers. Our goal is to build the best portfolio system on the planet, as well as a sustainable business. Maintaining a business requires quite a bit of time and effort, but this is where the amazingness of the internet comes into play.

SBX: We can certainly attest to that! And after Well Crafted gained momentum, did you start finding yourself up to your ears in paperwork?

Shoeboxed Users: Keith and Jana HarperMoving to New York was a great catalyst for a new crusade against clutter. I became obsessed with digitizing everything. I bought a Neat scanner after randomly seeing them in an airport kiosk. Finally, I could digitize my documents! The scanner works tremendously well for letter-size documents, but scanning countless smaller receipts was a chore.

Shoeboxed takes that pain away – it automates everything but the first step for me. I can’t tell you how much I love stuffing those bright blue envelopes with receipts every month. I only have to concern myself with separating business from personal receipts, and I can manage that part easily.

SBX: Do you utilize any other online tools to simplify your paperwork management?

We utilize a myriad of niche web services for both Well Crafted and our client work. Harvest handles our time-tracking and client invoicing. Outright automatically tracks business expenses from our bank account. They are both invaluable tools for managing our business, but I still needed a way to track physical receipts in case we are audited by the IRS.

SBX: Hey, that sounds familiar!

Shoeboxed Users: Keith and Jana HarperWell I believe that great businesses solve a pain point. That’s why we started our first (failed) product, and also why we created Well Crafted. Updating my portfolio was invariably labor-intensive and painful. Scanning receipts was an absolute hassle – it was a manual, multi-step process. First I had to identify which receipts were business expenses. Then I had to scan them. Next, I had to name the PDF files. And finally, I had to shred them, because the whole point was to digitize them.

After Shoeboxed receives my envelope they scan, upload, and shred my receipts. I sleep well knowing that if we have to return an item – or if we are audited – I have an acceptable, searchable, digital copy of every business expense at the ready.

I like simple things, and Shoeboxed is a beautifully simple product.

SBX: Thank you, Keith! We wish you all the best in your future endeavors and will be anxiously awaiting your next batch of receipts and invoices!

Are you a Shoeboxed user who has a success story and would like to be featured on our blog? Then we would love to hear from you! Please reach out to Jake at jake@team.shoeboxed.com for more information.

Until then, stay tuned… and stay organized!