Version 2.0 of Shoeboxed for Google Apps Now Live!

Great news for all of you Google Apps Shoeboxers:

Version 2.0 of our Google Apps Marketplace listing is live!

Now accessing your Shoeboxed account directly from Gmail or any other Google App is a breeze. With our new and improved Google Apps listing, you and everyone in your organization can navigate directly to Shoeboxed in seconds anytime you’re logged into your Google Apps account.

Shoeboxed Google Apps Login

 

 

 

 

 

Our new Google Apps listing is loaded with timesaving features, including a streamlined sign-in process, seamless Google Contacts integration and brand new co-branded dashboard.  Now Google apps administrators can create and manage hundreds of accounts for co-workers right from the convenience of their dashboard, meaning that entire businesses can save time, money and hassle with Shoeboxed!

Shoeboxed Google Apps Admin Dashboard

To begin enjoying single sign on directly from your Gmail account, or to make free accounts for all of your co-workers, add Shoeboxed to your Google Apps account today!

To learn more about our new app in the Google Apps Marketplace, click here.

If you have any feedback or questions about our new Google Apps listing, please reach us 24/7 at help@team.shoeboxed.com or give us a shout on Twitter @ShoeboxedHelp.

Stay Organized,

The Shoeboxed Team

Shoeboxed for Business Cards!

Since we started Shoeboxed about two years ago, we have been all about receipts: email receipts, uploaded receipts, and finally paper receipts via our Receipt Mail-In program. But Shoeboxed has the power to do more, and we’re excited to expand our services today to include business cards. If you are a Receipt Mail-In member, you will automatically benefit: just include business cards in your Receipt Mail-In envelopes!

When you think about it, business cards are a lot like receipts. Everybody’s got ’em, they’re annoying, and they’re important to keep. Shoeboxed has been dedicated to finding solutions for organizing receipts that save you time while still allowing you to benefit from having all your receipts digitally organized. We are expanding that concept to business cards, so you will be able to manage all your contacts, complete with all the info traditionally on a business card. From the first name, last name, address, phone number, cell number, fax number, email address, company name, and position, you’ll have all the contact information from your friends and colleagues, but you’ll never have to scan a single thing or enter in any data yourself.

Indeed, other business card solutions require you to spend hours physically filing them or scanning them yourself and entering data about your contacts. Other solutions also make it difficult to import your contacts directly into your email client, Salesforce, or other address book application. Shoeboxed makes it easy. You just import the contacts in your Shoeboxed account in a CSV file. We’ve even made walkthroughs for you so you can import your business card contacts easily into Outlook, Salesforce, Gmail, Yahoo, Hotmail, Apple Mail, LinkedIn, and others.

So here’s the clear value in using Shoeboxed for your business cards: you have a stack of business cards. You put them in your Shoeboxed envelopes and mail them to us. We scan them and enter the data on your business cards. You can view them online and import all your contacts, with all the information on the card, to any digital contact list.

So say you met a lot of people at a conference that you recently attended. You’ll be able to have all their contact information in your email client, Salesforce, LinkedIn, and many other applications. This whole process, from beginning to end, will take about 3 minutes of your time.

Use Gmail Filters to Auto-forward Receipts to Shoeboxed

With Gmail, it is easy to set up filters that will automatically forward certain email messages to another address based on rules that you set. This can be helpful for use with Shoeboxed, as you can train your Gmail account to forward email receipts to Shoeboxed, where they can be better organized into categories, generate statistics, and be integrated with your paper receipts.

I went through and created what is hopefully a handy guide to help you set up filtering on your Gmail account. If you don’t have a Gmail account, but you want one, you can sign up for free at www.gmail.com. Let’s get started!

  1. In your account, click on “Settings” in the top right corner.
  2. Click on “Filters” tab and then click “Create a new filter”
  3. Here is where Gmail asks you to set up rules for which emails it should automatically forward to Shoeboxed. I played around with this for a little bit using their “Test Search” feature, but I had pretty good success with putting “receipt” OR “purchase in the Subject field and revolution OR alert OR “You Have a New” in the “Doesn’t have” field. This makes it so that anything with the words receipt or purchase in the subject line will be forwarded on. The words that I chose for the “Doesn’t have” category rule out blog updates (because our blog is called Receipt Revolution), Google Alerts that I get for receipt-related info, and of course, notifications from Shoeboxed that I get when I have new receipts.
  4. Click “Next Step” and you’ll be taken to a page with more settings. Click the checkbox “Forward it to:” and enter in your Shoeboxed email address (yourusername@shoeboxed.com) and click “Create Filter”. If you want to send in all your past email receipts, also check the box “Also apply filter to ## conversations below.”
  5. Wait and watch the email receipts come into your Shoeboxed account!