Use FreshBooks With Shoeboxed To Turn Receipts Into Invoices

FreshBooks and Shoeboxed today announced a partnership to help small and home-based businesses transform piles of paper receipts into professional-looking invoices for their clients. Often, small businesses make purchases for their clients and expect to be reimbursed. Starting today, they can collect the receipts from those purchases, mail them to Shoeboxed to be scanned and data-entered, and then export them to FreshBooks for easy invoicing.

Use FreshBooks for easy invoicing
Use FreshBooks for easy invoicing

Many of Shoeboxed’s customers are small businesses that are trying to make sense of their piles of receipts and business cards, but don’t have the time to do it themselves. Shoeboxed offers an inexpensive way to get those documents organized and archived for use with bookkeeping, expense reports and taxes. Now that Shoeboxed has partnered with FreshBooks, it’s also an invaluable tool for linking paper receipts to invoices you want to give to clients. With this new integration with FreshBooks, Shoeboxed customers can now have FreshBooks create their invoices directly from their paper receipts.

This integration will be a boon to any small or home-based business that has to deal with billable expenses. Making sure that invoices are correct is important to both the business and the client. Shoeboxed and FreshBooks makes it easy to create invoices quickly, but also accurately.

To access the integration between Shoeboxed and FreshBooks, you must have an account on both sites. Once there are receipts in your Shoeboxed account, you can export them to your Freshbooks account from the Export page. Then log in to FreshBooks to easily create invoices based on those receipts.

Avoid Recordkeeping Headaches This Tax Season

Keeping and organizing receipts is one of those things that every small business must do but doesn’t want to. But we tell ourselves that sitting down to scan receipts for hours on end or entering data into an endless spreadsheet is what we need to do in order to make taxes manageable. The IRS needs to see documentation about your spending and purchases, so keeping these records is extremely important, even if there are better ways to scan and organize receipts. Below is some advice straight from the IRS about receipts and recordkeeping for taxes:

You probably already keep records in your daily routine. This includes keeping receipts for purchases and recording information in your checkbook. Keeping these and other records will help you avoid headaches at tax time. Good recordkeeping will help you remember the various transactions you made during the year, which in turn may make filing your return a less taxing experience.

Records help you document the deductions you’ve claimed on your return. You’ll need this documentation should the IRS select your return for examination. Normally, tax records should be kept for three years, but some documents — such as records relating to a home purchase or sale, stock transactions, IRA and business or rental property — should be kept longer.

In most cases, the IRS does not require you to keep records in any special manner. Generally speaking, however, you should keep any and all documents that may have an impact on your federal tax return:

  • Bills
  • Credit card and other receipts
  • Invoices
  • Mileage logs
  • Canceled, imaged or substitute checks or any other proof of payment
  • Any other records to support deductions or credits you claim on your return

Good recordkeeping throughout the year saves you time and effort at tax time when organizing and completing your return. If you hire a paid professional to complete your return, the records you have kept will assist the preparer in quickly and accurately completing your return.

Know What Records You Should Keep for Taxes
Know What Records You Should Keep for Taxes