What is a Bank Transaction Receipt and its Benefits for Your Business

Whenever you visit a bank and make a monetary transaction, such as a deposit or withdrawal, the bank will provide you with a bank transaction receipt. This is how banks keep an accurate and up-to-date record of all financial transactions conducted at a given location by various account holders. 

Since this financial term is used in many situations in daily life, it’s good to have a basic understanding of bank transaction receipts and how your business can benefit from them. 

What is a bank transaction receipt?

A bank transaction receipt (also known as a bank receipt) is a standard form of documentation for most financial transactions. Customers who go to banks or other financial institutions to conduct any monetary transactions should expect to receive a bank receipt for these transactions. 

Besides transactions involving deposit accounts, these receipts are also sent to customers who make loan payments, credit card payments, and conduct other similar types of transactions. Bank transaction receipts are also given to businesses that conduct financial transactions at a given bank or financial institution. 

Banks also keep their own copies of bank transaction receipts. This ensures thorough record-keeping for all financial transactions for each of their various account holders. These receipts are also a form of collateral. If a customer makes a request, the bank will have a detailed record of the transaction to refer back to. Whether a bank employee makes an error or an account holder miscalculates a portion of the transaction, bank transaction receipts make it much easier to resolve disputes. 

In the past, bank transaction receipts were paper slips. However, in recent years, many banks have begun to offer digital copies of receipts (by email,  text message, or other methods). 

Using digital receipts rather than paper receipts enables the bank to save on printing costs. Digital receipts also provide convenience for account holders as they no longer have to keep track of numerous paper receipts. 

Bank transaction receipt details

A bank transaction receipt contains detailed information about a financial transaction conducted at a particular bank. The form of the receipt may vary by bank or institution, but all bank transaction receipts must include these essential details: 

  • Bank account numbers
  • Account holder name(s)
  • Date of transaction
  • The total amount of the transaction

Sometimes a bank transaction receipt will even include detailed information such as the employee number of the bank employee who conducted your transaction. 

How to use bank transaction receipts for bookkeeping

Given the importance of bank receipts to businesses, you can make use of these documents and turn them into a helpful tool for your bookkeeping practices, either for personal or business expenses. In fact, many banks and other financial institutions recommend balancing your account books on a monthly basis and referring to your bank transaction receipts throughout the process. It’s common to go over monthly bank statements and cross-check this information with all of your bank transaction receipts that you have collected for a given month. 

Even if you hire a professional accountant to track your personal or business finances, they will request a copy of your bank transaction receipts. Bookkeepers use this information to track your income, expenses, and other financial transactions impacting your cash flow. This financial data helps keep an accurate and real-time record of your financial activities. 

Bookkeepers also use bank transaction receipts for data entry purposes to track your credit card payments, which can help you control your spending. Bank transaction receipts can even help you improve your credit score over time with good bookkeeping practices

Some people prefer to use receipt tracking mobile apps that automatically track this information in real-time instead of working with an accountant. You’ll no longer have to keep a hard copy of your bank transaction receipts by using mobile apps, as this information is readily available on your mobile device. You only need to make sure that you store these physical copies of your bank receipts before uploading them into a cloud-based system. After scanning your documents with a versatile mobile app, you can free your desk and drawers from piles of paper receipts and keep them for years!

See more: 5 Best Receipt Scanner and Organizer Apps for Small Businesses in 2021.

How to use bank transaction receipts for taxes

Bank transaction receipts can be very beneficial when preparing for tax season. To work on the tax reduction process, first, you need to collect all proof of purchases for your business expenses. Next, you need to find the right tax form and fill in all the details. The last step is to submit the form and then you’re good to go. 

Business owners can use their bank transaction receipts to balance their accounts. You can do this by reviewing the monthly bank statement and comparing the amount and transaction dates of items listed on the statement with their bank receipts. 

Typically, businesses will keep their bank receipts until the end of the year for tax preparation purposes. Individuals who claim tax deductions for certain types of expenses must also keep copies of bank transaction receipts to prove that they qualify for deductions related to banking transactions, such as interest charges or mortgages.

The bottom line

Bank transaction receipts, along with business plans, marketing strategies, and financial reports, are essential documents for all businesses. Keeping and managing these documents properly can help track your business’s financial performance, solve disputes, keep the bookkeeping up to date and even claim tax deductions with ease. A simple yet effective way to achieve this is to digitally scan and store your important documents. 

Shoeboxed is a painless receipt-scanning and organizing solution for freelancers and small business owners. After scanning your receipts with the Shoeboxed app, our OCR engine will automatically extract the most important data points and automatically categorize them by vendor, total spent, date, and payment type. After that, our staff will double-check to ensure that all of your data is human-verified, categorized, organized, fully searchable, and available on any device. Shoeboxed keeps your bank transaction receipts in a safe place with high accessibility. 

See also: How To Scan A Receipt Digitally With The Shoeboxed App.

The Shoeboxed app is available on iOS and Android. You can try Shoeboxed for free before choosing the perfect plan for your purposes!

A Pat on the Back: Why, When and How to Praise Employees

If you’re in a management position of any kind, I challenge you to ask yourself the following questions: When and how often do I offer praise to my employees? Why do I offer praise to my employees? And finally, how do I offer praise to my employees. Sorry, but contrived Employee of the Month programs don’t count. If you find that you tend to focus on poor performance and other problems among employees instead of their hard work and successes, you could be jeopardizing employee morale and productivity.

Here are seven tips for improving your skills at recognizing and praising your team members for their achievements:

Don’t confuse compliments with praise: Telling an employee that you like her new haircut is not an example of praise, it’s a compliment. Compliments, while nice, will not have the impact on employee morale and productivity that praise has. Praise should not be treated as a vehicle for making your employees like you, though this may be an added benefit of learning how to properly recognize your employees’ achievements.

One size does not fit all: Every employee is different. Some employees may welcome recognition at a staff meeting while others cringe at the thought of being thrust into the spotlight. Try to find out what makes every employee tick and what kind of recognition will have the greatest impact.

Be timely: The longer you wait to praise an employee for his or her positive performance, the lower the impact will be. There’s also a good chance you’ll forget if you wait until later, so deliver praise on the spot when possible.

Be specific: For maximum impact, target specific accomplishments with praise, not general performance. “Good work this week!” is far less effective in reinforcing positive behavior than the more specific, “Great job on your report this week. I know you put in a lot of hours on the research and analysis, and it shows.”

Squelch the urge to tack on feedback: Recognizing an employee for an achievement is not the time to point out areas for improvement. Leave your constructive criticism for the performance review to ensure that your praise has its intended impact and does not come across as insincere (i.e. meaningless kind words delivered only to soften the blow of the criticism).

Be sincere: While presenting someone with an Employee of the Month certificate is better than nothing, the insincerity of the gesture, which requires little more than changing the name and date on a template, will not be lost on the recipient. Recognizing an employee for her polished delivery of a presentation to a potential client with something as simple as, “Nice job this morning! Your presentation skills are really an asset to this company,” will go much further than any tacky piece of paper.

Share the love: Make an effort to identify commendable acts among even your poorest performing employees. A pat on the back for a job well done might give an underperforming, discouraged employee all the encouragement he needs to flip the productivity switch. You should also be mindful of how much you praise your best performers; saturating employees with praise can dilute the effectiveness of your encouraging words.

The bottom line: the better you are at effectively praising your employees, the more reasons they’ll give you to praise them!