Are you tired of dealing with stacks and stacks of receipts every day? Shoeboxed can help take that stress away and get rid of those piles easily. This article will walk you through 3 different ways to add your receipt images straight from your phone and/or Gmail to the Shoeboxed app. It’s easy. We promise!
Shoeboxed is a popular receipt scanner application that helps you quickly turn your documents into digital, clearly categorized, and secure data. Leveraging AI technology, the Shoeboxed app automatically reads your receipt and selects important data to classify, which then gets checked and verified by a team of human data experts. Basically, Shoeboxed simplifies your accounting and gives you back your time and energy so you can focus on your business.
4 easy ways to upload your receipt images to the Shoeboxed app
You can always capture your receipts directly with the Shoeboxed mobile app – all you need to do is allow the app to have access to the camera function on your phone. However, there may be times when you only have the pictures of receipts (e.g., e-receipts, images of receipts sent from other departments, etc.). What do you do then?
Here are four simple solutions to add your receipt images to the Shoeboxed app:
Post images from your photo library
Once you allow Shoeboxed access to your photo library, you’re good to go! Click Add New on the homepage, choose Photo Library, then you can submit any receipt images from your phone to the app. It’s as simple as that.
Step 1: Click Add New on the home page.
Step 2: Choose Photo Library and select the receipt image you want to upload
Drag and drop the scan from your desktop
Apart from the Shoeboxed mobile app, you can also log in to Shoeboxed to manage your receipts right from a web browser.
Using this method, you can either upload receipt pictures directly from your files or drag any documents to the website and let Shoeboxed take care of the rest. Your receipts will be perfectly scanned, categorized, and human-verified in an instant.
Also, you can submit multiple receipts at one time via a web browser, whereas you can only upload one receipt at a time on the mobile app.
Email us your receipt pictures
If you have a lot of receipt images and you’d rather just have them all dealt with in one go, send them in via email!
Every Shoeboxed account has a unique email address with this format: username.PIN@shoeboxed.com. Any receipts sent or forwarded to this email address will be automatically added to your Shoeboxed account.
To find your Shoeboxed email address, go Settings and click ‘Receipts drop box’ on the mobile app. On a PC, go to Settings and click General under Account info.
While Shoeboxed automatically creates your Shoeboxed email address from your username and an auto-generated PIN, you can always customize the two factors to make it easier to remember.
Use our custom Gmail plugin
This feature is a must-have for any e-receipts fans! After only a few steps to integrate Shoeboxed with your Gmail account, our software will assess your new emails, automatically select receipts, and send them to your Shoeboxed account. In your Gmail account, you’ll see those receipts are automatically labeled Sent to Shoeboxed.
Here’s how to set up the Gmail receipts plugin:
Step 1: Go Settings and select My integrations. Then, click Manage in Gmail Receipt Sync.
Step 2: Add your Gmail email address and Shoeboxed account. Keep in mind, you can add more than one.
That’s it! Now, every e-receipt in your Gmail account will automatically be added and the data will be extracted to your Shoeboxed account.
Shoeboxed is more than a receipt scanner!
While Shoeboxed is most famous for its receipts tracker feature, helping many businesses manage and keep track of their expenses, the software has more to offer than that.
With Shoeboxed, you can:
Store business cards
Take or upload a photo of a business card to have all basic data automatically extracted and categorized. You can view your business cards online, create PDF files; and export your contacts, with all the information on the card, to any digital contact list, such as Outlook or Gmail.
Shoeboxed tracks mileage using your phone’s built-in GPS when traveling to and from business meetings. The app will record the precise start and end location, the date of your trip, and any receipts that occurred during the trip for detailed documentation.
You can generate expense reports from any scanned receipts and send them via email for approvals.
With many great features, Shoeboxed will help you organize your receipts and stay on top of your expenses.