A new year means a new start for your work or home office. Whether it’s cleaning up for the new year or getting ready for tax season, staying organized is important.
Want to save space, time, and energy looking for items? Check out this list of the best office supplies for organization for 2023.
For your wallspace
Instead of using your desk to hold everything you need, such as your calendar, sticky notes, and other small office supplies, try hanging them on your wall.
Using vertical space for organizational purposes will keep sticky notes visible and your desk space clean.
1. Use a peg board or grid panels
One of the most popular office supplies for organization is a peg board or a grid panel.
Using one of these items allows you to organize up instead of out. With a pegboard or a grid panel, you can add additional shelving to hold more items or hooks to hang things.
The difference between a peg board and a grid panel is their design. A peg board uses pegs, while a grid panel looks something more like the image below:
2. Use wall-mounted shelves
Similar to a peg board and a grid panel, shelves allow you to use your wall as vertical space for organization.
Wall-mounted shelves let you see all your important items and make them easily accessible.
For your printer
3. Create a dedicated printer scanner setup space
A printer is a bulky machine that takes up unnecessary space, especially in your workspace. However, it’s an important item for an office as it is used to print documents, contacts, reports, etc.
Did you know that printers use toner chemicals that can be toxic to your health? While these chemicals are in small doses, they can build up over time. Since most printers have wireless connection capabilities, we recommend having a printer set up away from your desk.
Your printer can sit on a desk drawer or a small shelf. Both options provide enough space for the printer above and space for papers, inks, and toners below.
See also: 5 Best Scanners for Small Business
For papers and documents
4. Use filing cabinets
While filing cabinets are not the most aesthetically pleasing office item, they can help you become more organized—as well as help you keep your surfaces free and clear. They maximize storage space by letting you file away your important documents, and the sliding drawer function allows you to pull out and scan through your documents quickly.
A work or home file organization system will let you find your important documents quickly while keeping these documents safe.
5. Use a receipt organization and scanner app
When a filing cabinet becomes overloaded, you may struggle to locate receipts or business expenses.
Try using a receipt organization and scanner app to avoid the stress of losing a receipt. An app allows you to keep track of your receipts and other important documents—all while minimizing paper clutter.
One excellent software to consider is Shoeboxed’s Magic Envelope service, which allows you to outsource your receipt scanning. All you have to do is to put all your receipts in a prepaid Magic Envelope, send the envelope to Shoeboxed’s processing facility, and then the receipts will appear in your Shoeboxed account. Afterwards, you can export or email them to where they need to be.
For your cables
6. Do some cable management
Even with a power strip, computer cables always manage to tangle around themselves. So cord management is one of the best ways to stop that from happening. Organizing your cables makes it easier to know which cable is for replacing or unplugging.
There are many super affordable and easy solutions, such as using tape, paper clips, and clothes pins to help keep your cables organized.
Additionally, cable management products are available to keep your cords in their place.
For your desk
7. Have a monitor stand with storage drawers
A monitor stand improves productivity because having a larger screen helps you multitask more easily as you can have multiple windows open at one time.
However, there’s so much more potential for your monitor.
By simply increasing your monitor’s height by a couple of inches with a stand, you can create space underneath your monitor for your notes, pens, papers, and other stationery.
8. Use containers to hold your stationery
Having all your pencils, pens, paper clips, and other random items on your desk can become messy.
To keep your desk minimalist and organized, use a container to hold your stationery. You can use a cup for cheap and easy storage. Additionally, you can buy a dedicated stationery holder.
9. Get yourself a desktop organizer
A desktop organizer has space to store pens, hold your notepads, and keep your desk clean and organized. Plus, you will have everything on your desk within arm’s reach.
10. Use a desk drawer organizer
A drawer organizer keeps all your items from getting jumbled. This way of organizing makes searching for any item you want easy. An added bonus is that wires won’t get tangled together.
11. Try a utility cart
Instead of a desk drawer or a shelf, try using a utility cart. These utility carts are similar to a rolling cart but have higher walls so that your items do not fall off.
Like all other items on this list, a utility cart will help you keep your desk clean and your important stuff close to you—a perfect alternative to a desk drawer.
These 11 best office supplies for organization will keep your office space tidy. Starting out doesn’t have to be expensive, as some of the storage items are everyday household goods. If you already have a couple of these items, then you can dive right in and add a little more organization to your day.
Originally published April 8, 2013. Updated on February 22, 2023.
Shoeboxed is a receipt scanning service with receipt management software that supports multiple methods for receipt capture: send, scan, upload, forward, and more!
You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt tracker + receipt scanner app (iPhone, iPad and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.
Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.
Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.
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