Have you ever wondered what your receipts are made of? You might not know this, but some types of receipt paper can actually be harmful to your health and the environment.
This article will go through the most common kinds of paper used for receipts and discuss the top health and environmental issues regarding these materials.
What are the common types of receipt paper?
What kind of paper is used for receipts?
There are three popular types of receipt paper currently on the market: thermal paper, wood-free paper, and carbonless paper. Let’s have a look at each type.
1. Thermal paper
Thermal paper differs from the white paper we use to write or draw on. What makes thermal paper special is a chemical coating on the surface of one side (also called the thermal side). When exposed to heat, the coating turns black and imprints an image or text. In other words, thermal receipt paper doesn’t need ink, ribbons, or toners—it relies on the heat-sensitive pigments in the chemical coating to generate receipt details. That’s also why these papers are called “thermal”!
Thermal papers have a bright and smooth coating layer, so you can tell if your receipt paper is thermal or not by touching its surface. Another tip to identify thermal receipt paper is to scratch your receipt’s printable side. If it leaves a dark mark on your receipt, it is thermal receipt paper. Scratching produces enough heat to cause a chemical reaction and generate an imprint.
Thermal paper is the most widely used type of receipt paper. You likely come across it daily as debit and credit card machines, ATMs, and POS systems all issue thermal receipt papers. Businesses that still use fax machines use thermal paper too. Thermal paper is popular among businesses because it’s cost-effective. There’s no need to pay for expensive ink cartridges to print receipts.
How long does thermal paper last before it fades?
Paper stored at cool temperatures and in a dark, not-too-humid place can last up to three years. An image printed on thermal paper will last for at least seven years.
If you want to maintain the durability of your paper receipts, consider using a receipt organizer.
2. Traditional bond paper (wood-free paper)
Traditional bond paper, also known as wood-free paper, is a popular choice with many offices. Take a look in your office’s printer tray—there’s a pretty high chance there’s some A4-size bond paper in there!
Comparing bond receipt paper to thermal receipt paper makes it easy to see a significant difference. Neither side of the bond paper has a coating chemical layer, so its surface looks less bright and smooth than thermal paper. As a result, the method of printing text on bond paper is different too. The nozzles of the printer’s printhead release liquid ink onto particular places on the bond paper as it goes through the machine. The paper absorbs the ink to produce receipt text in those exact areas.
3. Carbonless paper
Another option for printing receipts is to utilize carbonless paper. Carbonless paper, sometimes referred to as No Carbon Required (NCR) paper, is available in many sizes depending on the number of copies needed. However, it typically contains two or three-ply, and the full copy often goes to customers while business owners keep the rest for documentation purposes.
A carbonless receipt paper roll consists of three layers: coated on the back (CB), coated on the front (CF), and coated both back and front (CFB). Carbonless paper is a special paper that doesn’t require carbon paper to make copies. The back and front coats are two kinds of coats that a carbonless receipt paper can have. The back of this coat has tiny capsules of ink inside it. When someone presses down on the fabric or writes on it, the capsules break open, and the ink emerges, creating a design or pattern. These capsules are tiny, so they accurately represent the writing on the top sheet. The front coat of the paper is made of a clay layer that reacts with the ink to create a long-lasting mark.
Is receipt paper bad for your health and the environment?
According to Chicago Health, almost all thermal paper receipts contain hormone-disrupting chemicals such as bisphenol S (BPS) or bisphenol A (BPA). Hence, you shouldn’t handle receipts too much because their chemicals can enter your body through your skin. These chemicals are bad for consumers’ reproductive systems and can lead to attention deficiency and obesity. The following studies have more information that can help you understand this topic:
- BPA coats cash register receipts
- BPA and BPS in the thermal paper: Results of testing in Minnesota hospitality industry (p-p2s10-13)
Paper receipts have disproportionate environmental impacts and expose workers and customers to toxic chemicals. Every year in the United States, usage of receipts depletes “over three million trees and nearly nine billion gallons of water” (Green America). Receipt production generates a lot of waste and greenhouse gases yearly.
According to the ACS, even though recycling paper receipts is a recommended course of action, the chemicals in the recycled papers and products might still contain contaminated materials.
So, the safest choice for us is to dispose of thermal receipts in a garbage can.
Frequently asked questions about receipt paper
The paper used for receipts is usually thin and has a shiny surface. Different types of paper are used for different types of receipts. Thermal paper is used for receipts that need to be heat-sensitive. Wood-free paper is used for receipts that don’t need to be heat-sensitive. And carbonless paper is used for receipts that don’t need to be printed. These are the three most common types of paper used for receipts. You can use many different types of printers to print receipts, depending on your resources and personal taste.
The receipts we get when shopping are usually printed on thermal paper with a chemical called Bisphenol-S (BPS) or Bisphenol-A (BPA). BPS and BPA are chemicals that help to make printing possible.
Here are 3 different ways to manage business receipts.
1. Paper receipts—Your employees attach the paper receipt to their expense report and send it to you or the accounting team.
2. A receipt app on your phone that digitizes your receipts—For example, with the Shoeboxed app, you take pictures of your receipts to keep track of business expenses.
3. A receipt scanning service that scans and inputs your business’s receipt data—Shoeboxed’s Magic EnvelopeTM service is a prepaid envelope that users fill with physical receipts and mail to Shoeboxed’s office. The receipts are then scanned, human-verified, logged into users’ accounts, and safely stored.
Bonus infographic: 3 ways to manage your business receipts
What can you do to reduce your exposure to thermal receipt paper? An easy way is to go digital. If you can ask for an emailed receipt, go for it! Otherwise, if the business only offers paper receipts, you can use the Shoeboxed receipt scanner app (for free) to digitize it within seconds. Then, you don’t have to keep and handle paper receipts anymore!
Get all the important data you need from your receipts securely stored on your devices, minimizing your contact with receipt paper with Shoeboxed!
You might also be interested in:
- How to Track Mileage for Tax Deductions with the Shoeboxed App
- How to Scan Receipts With the Shoeboxed App: A Step-By-Step Guide
- 4 Easy Ways To Upload Your Receipt Images To Shoeboxed
- 5 Best Ways to Store Your Business Cards
Originally published February 14, 2022. Updated on August 29, 2022.
Shoeboxed is a receipt scanning service that supports multiple methods for receipt capture: send, scan, upload, forward, and more!
You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad, and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.
Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.
Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed.
Try Shoeboxed today!