When you make a deposit or withdrawal at a bank, the teller will give you a transaction receipt. Banks maintain a record of all the financial transactions that happen at a certain location, done by different account holders.

Bank transaction receipts, also referred to as bank receipts, can be very useful for businesses as they record all the money coming in and going out. This helps businesses keep track of their finances and make sure they are staying within their budget.

Read on to learn the bank receipt meaning, bank receipt details, and how to use bank receipts for bookkeeping.

What is a bank transaction receipt?

A bank transaction receipt is a formal document that records and confirms a financial transaction. This documentation is essential for tracking purposes and provides a transaction record for the bank and the customer, similar to how a receipt book records transactions with purchasers. Any customer who conducts financial-related transactions normally receives a document that lists the details of the transaction.

An example of a bank transaction receipt.
An example of a bank transaction receipt, Google site.

Besides transactions involving deposit accounts, these receipts are also sent to customers who make loan payments, credit card payments, and conduct other similar transactions. Bank transaction receipts are also given to businesses that conduct financial transactions at a given bank or financial institution. 

Banks also have copies of customers’ bank receipts. This guarantees a complete record of all financial transactions for each different account holder. These receipts can be used as collateral. If a customer requests a detailed transaction record from their bank, the bank will have a record to double-check in case of any mistakes. If both the banks and customers have a receipt for a bank transaction, it will be much easier to resolve any disputes.

In the past, bank receipts were paper slips. However, in recent years, many banks have begun to offer digital copies of receipts (by email, text message, or other methods). 

Digital receipts allow the bank to cut down on printing charges. And these digital counterparts are more convenient for customers because they don’t have to keep track of paper receipts.

Bank transaction receipt details

A bank receipt contains detailed information about a financial transaction conducted at a particular bank. The form of the receipt is different between each bank or institution, but all bank transaction receipts must consist of the following basic items: 

  • The total amount of the transaction
  • Date of transaction
  • Bank account numbers
  • Account holder’s name(s)

A bank receipt sometimes contains details about the bank employee who supported you.

How to use bank receipts for bookkeeping

Bank receipts are an important tool that businesses can use to keep track of their expenses. Banks and other financial institutions usually recommend that people balance their account books monthly and look at their bank transaction receipts. This means going over your monthly bank statement and comparing it to the receipts you have for that month to ensure everything matches up.

Example of a bank statement for a checking account, Wikimedia Commons.
Example of a bank statement for a checking account, Wikimedia Commons.

Even if you hire a professional accountant to manage your money, they will still need to see your bank statements. Bookkeepers keep track of your money coming in and going out and other financial transactions that affect your cash flow. This helps them understand your financial situation and make sure your money is being managed properly—and it helps you keep an accurate and up-to-date record of your financial activities.

One bookkeeping task is entering information from bank receipts into a computer. However, some people use expense tracking apps that track their receipts in real-time instead of working with a professional like a bookkeeper or an accountant.

How to use bank transaction receipts for taxes

Business owners can use their bank receipts to balance their accounts and prepare for tax season. To reconcile your bank statement with your records, compare the amounts and transaction dates of the elements recorded on your bank transaction receipt statements.

Typically, businesses will keep their bank receipts until the end of the year for tax preparation purposes. Suppose a single user wants to claim tax deductions for certain expenses. In that case, they need to keep copies of their bank receipts to show they are eligible for deductions related to banking transactions (like mortgages or interest charges).

See also: Does the IRS Accept Receipt Scans for Tax Deductions?

What should I know about transaction record receipts?

It is important to keep track of your transaction record receipt(s) as part of your overall bookkeeping process, whether you are running a business, freelancing, or managing a household budget. You should keep a detailed record of everything in chronological order to prepare your tax returns. A “receipt” is a document or electronic reference that records a transaction. The purpose of storing purchase invoices is to document expenses and profits. This helps businesses to record how much money they are spending and how much they are making. By documenting each receipt, the company’s activities become transparent and understandable. Receipts are another way of keeping track of manual bookkeeping, which is becoming less common as more accounting is done digitally.


Frequently asked questions

What is a bank receipt? 

Each time you make a transaction at a bank, you will receive a receipt. Banks keep track of customer transactions to record what has happened. This information is important in case of any questions or problems. They act as a receipt for the customer, proving that a transaction has occurred. Banks want customers to keep copies of bank receipts so they have a record of the exchange.

What are the differences between personal and business bank receipts?

Saving personal bank receipts can help individuals better track their finances and budget. It assists them in managing their money. It also allows users to record what they have bought and sold. If there is ever a disagreement about a financial transaction, this can help individuals figure out what happened. Banks want customers to check their account balances at least once a month, using receipts for payments and bank transactions. This is the best way to track their money and ensure all their money is accounted for. Additionally, keeping business bank receipts is critical for business bookkeeping. Most accounting software programs will scan or photograph receipts for digital storage. The best software options will automate the accounting process and have artificial intelligence built-in that can read the text on the documents. Shoeboxed is a receipt scanning service that supports multiple methods for receipt capture: send, scan, upload, forward, and more!


Bonus infographic: Bank transaction receipts 101 for business owners 

Title: Bank transaction receipt 101 for business owners

Sub-title: Bank transaction receipts, business plans, marketing strategies, and financial reports are essential documents for all businesses.

Info text:

Definition: 
A bank transaction receipt (also known as a bank receipt) is a standard form of documentation for most financial transactions. Customers who go to banks or other financial institutions to conduct any monetary transactions should expect to receive a bank receipt for these transactions. 

Details: 
The form of the receipt may vary by bank or institution, but all bank transaction receipts must include these essential details: 

Bank account numbers
Account holder name(s)
Date of transaction
The total amount of the transaction

Benefits
How can business owners benefit from tracking bank receipts? 

Businesses should keep receipts for bookkeeping and tax purposes.

In closing

Bank transaction receipts are an important record-keeping document. Keeping and managing these documents properly can help you track your business’s financial performance, solve disputes, keep bookkeeping up to date, and will help you easily claim tax deductions. Want to brush up on bookkeeping terms? Check out our mammoth list of 45+ bookkeeping resources that will help you hone your bookkeeping skills.


Originally published on December 29, 2021. Updated on August 31, 2022.


About Shoeboxed!

Shoeboxed is a receipt scanning service that supports multiple methods for receipt capture: send, scan, upload, forward, and more!

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad, and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed.

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