Invoicing is the final step between delivering a product or service and getting payment from your customers. A fast and efficient invoicing process will improve your financial management, provide an exceptional customer experience, and increase your chances of receiving payments on time.
In our rapidly changing world, the only way to perfect your invoicing system is to go digital. Digital invoicing, also known as e-invoicing, is the process of automating and managing your invoices totally online. With a good digital invoicing software solution, your accounting flow will be significantly simplified. Sending and receiving invoices will cost less time and money, freeing your mind from tedious administration work.
Read on to learn how invoicing software can speed up your business efficiency and find the best invoicing software for small businesses on the 2022 market right now.
What are the benefits of using a digital invoicing software solution for small businesses?
Get paid faster and improve cash flow
Using digital invoicing software lets you automate almost every step of the traditional invoicing process: allowing you to create, edit, and send invoices directly from your software or to send tailored reminder emails before the due date. This ensures an efficient invoicing system – customers receive invoices quickly, and you will get paid faster too! On top of that, receiving payments quickly and on time also improves your cash flow – making it easier to keep track of and forecast your finances.
Increase accounting accuracy
Humans tend to make mistakes, especially when dealing with many small details and numbers. Digital invoicing software takes that worry and risk away by offering automation, improved visibility, and end-to-end tracking. This significantly reduces common human errors like duplicate payments or miscalculations. Digital invoicing solutions will ensure precise, correct data for your accounting records.
Enhance your relationship with customers
Every customer wants a quick, accurate, and modern invoicing system. Using digital invoicing software means you won’t waste any more of your customer’s time than necessary and minimize any unwanted misunderstandings. Stay on top of your invoicing and keep your customers happy!
Top 5 digital invoicing software in 2022
Below are the five most popular and highly recommended digital invoicing software on the market today.
1. FreshBooks – best digital invoicing software for small businesses and freelancers
FreshBooks is a famous invoicing application for small businesses and freelancers. This digital invoicing software allows you to customize and send unlimited invoices. Additionally, you can check to see if a client has received or paid an invoice, and you can even see if they’ve viewed it. With automatic late payment reminders and fees and insightful business reports, FreshBooks offers various features to help you refine your invoicing system.
- Pricing: From $15 user/month.
- Best for: Small businesses and freelancers.
2. QuickBooks – best digital invoicing software for SMEs and freelancers
QuickBooks is an easy-to-use cloud accounting software that can help you organize your invoices quickly. With QuickBooks, you can send custom online invoices from any device, schedule recurring payments, and transact in multiple currencies. QuickBooks automatically saves your data in the cloud and syncs across your devices, making it easy to run your business on the go.
- Pricing: From $10.36 user/month.
- Best for: SMEs and freelancers.
3. Xero – best digital invoicing software for mid-to-large-sized businesses
Xero is another secure and reliable software solution for your business. This digital invoicing software also accepts a wide range of online payments (e.g., debit/credit card, PayPal, Stripe, etc.) and lets you bulk-invoice customers – which can save you a lot of time! Xero also guarantees 24/7 customer support to help you solve any issues or problems you have, at any time while using their service.
- Pricing: From $12 user/month.
- Best for: Mid-to-large-sized businesses
4. Invoice2go – best digital invoicing software for those with low invoicing volume
Invoice2go is a basic yet efficient online billing software. It’s a great choice if you are only looking for invoicing software without additional functionality. Invoice2go allows you to create a customized invoice with a broad range of templates, similar to other top invoicing software. You can also see when your clients view your invoices and have payment reminders automatically sent before the due date. Invoice2go also provides charts and reports of your business’s financial performance for further analysis.
- Pricing: From $59.99 user/year.
- Best for: Sole proprietorships, freelancers and very small businesses with low invoicing volume.
5. Wave – best digital invoicing software for freelancers and startups
Wave is a free cloud-based invoicing software – a perfect option for small, newly established companies. This software allows you to make and send professional customized invoices, estimates, and receipts. You can also set up recurring invoices to automate your billing and track the status of your invoices on the go so that you can know when to expect money in your bank account allowing you to manage your cash flow better. It’s even better if you’re already using Wave accounting software! This is because all your invoicing data will be automatically synced and transferred to the accounting software for bookkeeping records.
- Pricing: Free.
- Best for: Freelancers and startups.
While invoicing software can help you digitize and manage invoices and receipts issued from your business, what about the ones you receive from your business partners like purchase receipts or bank receipts? Shoeboxed can help you.
Shoeboxed is an online application that helps you clear your piles of documents and turn them digital in just a click.
This mobile app automatically extracts and categorizes important data from your receipts, which then gets manually checked and approved by a team of data experts. You can scan receipts, manage expenses, store business cards, and track business mileage easily, helping you boost productivity and bring in more revenue. What’s more, Shoeboxed integrates with almost every accounting software on the market, so you can import and export data between apps easily.
You might also be interested in:
- How to Track Mileage for Tax Deductions with the Shoeboxed App
- Filing Duplicate Tax Returns? Here’s What to Know and Do
- How to Scan Receipts With the Shoeboxed App: A Step-By-Step Guide
- 4 Easy Ways To Upload Your Receipt Images To Shoeboxed
- 5 Best Ways to Store Your Business Cards
Shoeboxed supports multiple methods for receipt capture: send, scan, upload, forward, and more!
You can stuff your receipts into one of our Magic Envelopes (prepaid postage in the US). Use our receipt app (iPhone, iPad and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email account.
Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.
Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.
Try Shoeboxed today!